Legal Assistant & Contracts Administrator

Overview

A fast-growing consulting firm is seeking a highly organized and detail-oriented Legal Assistant & Contracts Administrator to support the Director, Legal Counsel in managing day-to-day legal operations. This role is the first dedicated legal support hire and is critical to developing a technology-enabled legal function that blends contract administration, legal operations, and administrative support while driving process improvements and operational efficiency.

Responsibilities

Contract Lifecycle Management

• Serve as the primary coordinator for contract intake, workflow tracking, and document management.
• Manage a high volume of agreements, including professional services agreements, NDAs, vendor and subcontractor agreements, licensing and technology agreements, amendments, and related documents.
• Maintain and continuously improve the contract tracking system.
• Assist with initial contract triage by summarizing key terms, identifying non-standard provisions, and escalating risks to the Legal Director.

Legal Operations & Process Improvement

• Support the development and evolution of legal department processes, systems, and policies.
• Maintain templates, playbooks, and knowledge management resources.
• Build and optimize workflows to ensure consistency, efficiency, and scalability.
• Prepare and format legal documents, reports, presentations, and correspondence for internal stakeholders and leadership.
• Identify opportunities to improve efficiency through automation, technology, and AI-enabled tools.

Research & Regulatory Support

• Conduct preliminary legal and business research to support decision-making.
• Monitor regulatory developments and industry trends, providing concise summaries and actionable insights.

Stakeholder & External Coordination

• Act as a key liaison between Legal and internal teams to gather information and support contract review and execution.
• Build strong cross-functional relationships to facilitate efficient legal support and issue resolution.
• Support management of external counsel, including coordinating communications and tracking invoices.

Training & Innovation

• Assist with coordination and administration of internal legal training programs.

AI Integration & Departmental Efficiency

• Champion the use of AI-powered legal tools, including contract review assistants, document drafting platforms, and research tools, to accelerate the department's output and reduce manual workload.
• Identify opportunities to automate or streamline repetitive legal operations tasks such as contract routing, deadline tracking, and template management under the Legal Director's guidance.
• Take full ownership of execution-level tasks to maximize the Legal Director's time for high-judgment, attorney-only work.

Requirements

• 3-5 years of experience in a Legal Assistant, Contracts Administrator, or Legal Operations role, preferably in-house.
• Strong experience with contract management systems, document organization, and workflow tracking.
• Familiarity with legal technology tools and willingness to adopt AI-enabled solutions.
• Ability to review contracts at a high level, identifying key risks and non-standard terms under attorney supervision.
• Excellent organizational, project management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion and ability to manage confidential information.
• Proven ability to work independently in a fast-paced environment with a proactive, solutions-oriented mindset.
• Experience building or improving processes from the ground up is strongly preferred.
• Comfort with AI: demonstrated ability to responsibly explore and adopt firm-approved AI tools to enhance productivity and innovation.
• Continuous learning mindset with openness to learning and applying emerging technologies including AI and automation in alignment with firm policies.
• Comfort working with AI-assisted legal tools or eagerness to adopt and learn new technology quickly.

Qualifications

• Bachelor’s Degree preferred; Associates Degree or equivalent relevant experience considered.

Location

Not specified.

Compensation & Benefits

Not specified.