Legal Assistant, Foreclosure

Overview

This role involves managing all administrative tasks related to the legal process of nonjudicial foreclosure. Responsibilities include preparing and editing correspondence, advertisements, and legal documents; maintaining paper and electronic files; updating internal and client systems; and handling communications with clients, borrowers, and other external parties. The position requires coordination with legal assistants and attorneys within a multidisciplinary team. The role can be hybrid (based in Roswell or Birmingham) or fully remote depending on experience.

Responsibilities

• Draft, prepare, and format memoranda, correspondence, advertisements/postings, deeds, assignments, and other legal documents.
• Ensure timely and effective delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Field calls from borrowers, clients, courts, and other outside parties courteously and effectively.
• Respond promptly and thoroughly to a high volume of email correspondence.
• Develop and maintain professional relationships with business associates and clients.
• Consistently and accurately update the internal case management system and all client systems.
• Review title reports and recorded documents.
• Provide exceptional customer service at all levels of client interaction.
• Proofread legal documents as required.
• Support attorneys in a high-volume, time-sensitive environment.
• Provide regular client status updates and follow up on outstanding documents or services.
• Coordinate with title contacts to complete tasks such as recordings and retrieval of missing documents.
• Assist with check down of closed, active, and hold files, including forwarding invoices for foreclosure fees and costs, creating chronologies, and retrieving documents.
• Perform other duties as needed.

Requirements

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience preferred but not required.
• Excellent verbal and written communication skills.
• Commitment to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, internal employees, and outside parties.
• Ability to work congenially and collaboratively in a team environment.
• Exceptional organizational skills with the ability to multitask and adapt to continual change.
• High-level reading and writing skills for proofreading and editing.
• Proficiency in MS Office suite.
• Experience with internet research.
• Familiarity with case and document management software.
• Experience with client systems such as ICE/BKFS, Clairfire, Tempo, Vendorscape, or similar preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience reviewing title reports and identifying chain of title issues preferred.
• Proficient operation of computer, fax machine, scanner, photocopier, typewriter, and telephone.

Physical Demands

• Frequent sitting for extended periods is required to perform essential job functions.

Work Environment

• Normal office conditions with quiet to moderate noise levels.

Compensation & Benefits

• Salary range: $20.00 - $26.00 per hour, commensurate with experience and accomplishments.

Additional Information

• Applicants must be authorized to work in the United States.
• No employment sponsorship or immigration support is provided for this position. This includes no support for CPT, OPT, STEM OPT, H-1B, TN, E-3, O-1, or any other visa categories.
• Only qualified candidates will be contacted due to high call volume.
• This job description is not all-inclusive; other related duties may be assigned to meet organizational needs.

Location

• Hybrid options available in Roswell or Birmingham, or fully remote based on experience.