Legal Assistant

Overview

A growing legal team is seeking a Legal Assistant to provide essential support across legal operations, document management, compliance, and contract workflows. This role is ideal for someone who thrives on bringing structure to fast-paced environments, enjoys improving processes, and embraces AI tools to enhance efficiency.

Responsibilities

Legal Administrative Support

• Manage inbound legal requests and external notices, ensuring deadlines are tracked and met
• Oversee legal calendaring for filings, renewals, and compliance obligations
• Coordinate invoice processing and vendor payments with Finance
• Handle physical mail, board meeting logistics, and note-taking for key legal meetings

Document and Knowledge Management

• Maintain legal document and contract repositories, including folder structures, naming conventions, and access controls
• Manage DocuSign workflows, track envelope status, and maintain clean records
• Support document migrations, system cleanups, and privacy-related documentation such as DPAs and GDPR requests
• Utilize AI tools and automation to reduce manual work, improve document retrieval, and increase consistency
• Identify gaps in document management and propose improvements

Entity Management and Compliance

• Track corporate records and filing deadlines across jurisdictions
• Maintain compliance calendars with visibility across Finance, HR, and Legal teams

Contract Support and Light Drafting

• Review MNDAs, amendments, and order form exceptions, flagging issues for attorney review
• Use AI tools to assist contract review by identifying non-standard terms, summarizing provisions, and flagging risks

Legal Team Enablement

• Collaborate with the Senior Legal Operations Manager to identify and implement process improvements
• Proactively identify AI automation opportunities and assist with implementation
• Coordinate across legal initiatives to keep projects organized and progressing

Requirements

• Minimum 2 years of experience as a legal assistant, paralegal, or similar operational role in-house or at a law firm
• Strong organizational skills with high attention to detail
• Comfortable and proactive in using AI tools to improve workflows
• Experience managing documents, calendars, and administrative workflows at scale
• Ability to manage multiple priorities and shifting workstreams without losing focus
• Clear communication skills and ability to work cross-functionally
• Proven experience managing high-volume document systems (e.g., Google Drive) with disciplined structure and accessibility

Preferred Qualifications

• Experience supporting an in-house legal team at a SaaS or technology company
• Hands-on experience building or improving workflows using AI tools or automation
• Familiarity with contract workflows and basic legal documents such as NDAs, order forms, and DPAs
• Experience with entity management tools or corporate filings
• Knowledge of contract lifecycle management (CLM) tools like LinkSquares or similar platforms
• Project management or paralegal training or certification

Compensation and Benefits

• Starting salary range: $78,000 to $89,000, depending on experience and market adjustments
• Comprehensive benefits package including 100% coverage of medical, dental, vision, mental health, and supplemental insurance premiums for employees and their families
• 16 weeks paid parental leave
• Unlimited paid time off
• Stipends for remote work and wellness
• Professional development budget

Location

Not specified. Remote work stipends are provided.

Hiring Process

• 30-minute video call with recruiter
• 45-minute interview with hiring manager
• 45-minute video call with leadership
• Take-home assignment followed by a 45-minute review call
• Background check and employment verification for final candidates

Interviews are conducted via Zoom video. Offers are extended in writing on official letterhead. Candidates should be vigilant against job search scams.