Legal Assistant

Overview

A remote Legal Assistant position is available to provide comprehensive legal and administrative support, executive-level assistance, client and case coordination, financial and reporting tasks, travel and logistics management, CRM and systems management, content and communication management, and other ad hoc duties as required.

Responsibilities

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff regarding case progress and requirements.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.
• Manage legal or executive inboxes by replying to emails, following up on correspondence, and flagging priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.
• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
• Prepare detailed itineraries and book flights, hotels, and transportation for business or legal travel.
• Ensure all bookings align with client preferences and schedules.
• Update and maintain data in CRMs and case or project management platforms.
• Support marketing and business development campaigns by organizing and inputting lead/client data.
• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Create presentations and summarize documents for executive briefings.
• Perform various administrative, operational, or legal-related support tasks as needed.

Requirements

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Experience working in a law firm or handling paralegal duties is highly preferred.
• Bachelor’s degree or certificate in paralegal studies, business administration, or a related field (required).
• Excellent English communication skills, both written and verbal (minimum B2 level).
• Strong phone, email, and instant messaging communication skills.
• Outstanding organizational and time management skills.
• Tech-savvy with experience using cloud platforms, remote communication tools, and legal systems.
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).
• Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project management tools (e.g., Trello, Asana) is a plus.
• Proactive, detail-oriented, and comfortable working independently.
• Willing to work a graveyard shift aligned with U.S. business hours.

Technical Requirements

• USB headset with noise cancellation.
• Working webcam.
• Computer with at least 1.8 GHz processor and 4GB RAM.
• Main internet connection with at least 25 Mbps cable speed.
• Backup internet connection with at least 10 Mbps speed.

Compensation & Benefits

• Salary (with Health Maintenance Organization coverage):
  • Entry Level (1-3 years experience): Up to PHP 53,000
  • Intermediate Level (3-5 years experience): Up to PHP 64,000
  • Expert Level (5+ years experience): Up to PHP 80,500
• Health Insurance (HMO)
• Performance incentives
• Job security and stability
• Paid training
• Inclusive culture
• Upskilling opportunities
• 100% remote work
• Supportive team environment
• Opportunities for career growth
• Holiday and overtime pay

Schedule

• US work hours
• 20 to 40 hours per week

Location

• Remote position

Additional Information

• Only qualified candidates will be invited to assessments and interviews.
• Referral programs may be available for recommending candidates.