Legal Operations Workflow Administrator

Overview

A global medical device and technology company is seeking a highly collaborative and technically capable Legal Operations Workflow Systems Administrator to support and expand its legal workflow automation ecosystem, with an immediate focus on Checkbox.

This role involves serving as a key operational lead for workflow automation initiatives across the legal department and partnering closely with legal operations, attorneys, and business stakeholders to improve processes and drive adoption of scalable workflow solutions.

Responsibilities

• Administer and optimize Checkbox workflow automation tools for the legal department, including configuring workflows, managing system updates and enhancements.
• Gather business requirements from stakeholders and collaborate with legal and operational teams to identify opportunities for process automation and efficiency improvements.
• Manage workflow enhancements, troubleshoot issues, and perform ongoing system maintenance.
• Partner with stakeholders across legal and business teams to identify new automation opportunities and use cases.
• Support platform governance, roadmap planning, and process optimization initiatives.
• Operate independently while effectively navigating a highly collaborative and matrixed organization.
• Provide recommendations on workflow design, user adoption, and operational best practices.

Requirements

• Experience administering workflow automation, legal operations, or enterprise systems.
• Strong systems mindset with hands-on configuration and workflow management experience.
• Ability to gather and translate business requirements into scalable operational solutions.
• Strong communication and stakeholder management skills across varying organizational levels.
• Experience working in legal operations, legal technology, or corporate legal environments preferred.
• Experience with Checkbox or similar workflow automation platforms strongly preferred.
• Familiarity with platforms such as Tonkean, TAP, Legal Tracker, SimpleLegal, CounselLink, or related systems is a plus.

Compensation & Schedule

• Location: Remote (supporting U.S. Eastern Standard Time zone hours)
• Schedule: Full-time
• Duration: 6-9 months with possible extension or conversion
• Compensation: $70 - $90 per hour

Location

Remote position supporting U.S. EST time zone hours.