LEGAL SUPPORT SPECIALIST – California Trust & Estates
Overview
A legal support specialist position is available for a professional with extensive experience in California Trust & Estates. This remote role requires managing high-volume work efficiently and accurately in a fast-paced environment. The specialist will support legal administrative assistants, paralegals, attorneys, and other professionals by handling detailed tasks essential to Trust & Estates matters.
Responsibilities
- Prepare, format, and proofread complex legal documents, including pleadings, discovery, and court filings
- File and serve documents in California state and federal courts, ensuring compliance with all rules and deadlines
- Create and manage tables of contents, tables of authorities, and document comparisons using specialized software
- Draft routine legal documents such as proposed orders, subpoenas, summonses, and civil cover sheets
- Coordinate service of process and support case progression from filing through resolution
- Perform high-volume transcription, revisions, and document cleanup with a strong focus on accuracy
- Track and enter billable time
- Collaborate with attorneys, paralegals, and the legal support team to ensure timely, high-quality work product
Requirements
- Minimum of 5 years supporting Trust & Estates in a law firm environment with experience in California state and federal filings
- Strong command of legal formatting, proofreading, and document production standards
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with document management and time entry systems
- High level of accuracy and attention to detail in a fast-paced environment
- Ability to manage competing priorities and meet tight deadlines with minimal supervision
- Strong communication skills and a proactive, team-oriented approach
Compensation & Benefits
- Salary range: $80,000-$90,000 per year based on a 40-hour work week
- Competitive base salary with annual merit increases
- On-the-spot monthly bonus program
- Workplace flexibility options
- 401(k) retirement plan with employer match and profit-sharing component
- Health, dental, and vision coverage with employer premium contribution
- Employer-paid group term life insurance
- Paid time off and paid holidays
- Employee wellness and assistance programs
- Opportunities for professional development
Location
- Remote position
- Must have experience with California Trust & Estates filings
Additional Information
This role involves working in a centralized legal support hub, providing exposure to a wide range of estate planning, trust administration, and probate matters. The organization encourages applications from individuals of diverse backgrounds and is committed to providing reasonable accommodations during the application and interview process. Candidates whose experience closely matches the requirements, even if not perfectly aligned, are encouraged to apply.
The job description outlines the general nature and level of work expected but is not exhaustive. Additional duties may be assigned as needed.