Litigation Secretary

Overview

This role involves providing comprehensive secretarial and administrative support to litigation attorneys. The position requires interaction with colleagues in a team environment while maintaining confidentiality and professionalism in client matters.

Responsibilities

• Prepare, revise, and finalize correspondence, memoranda, and other legal documents; draft routine documents as needed.
• File legal documents in federal and state courts, including electronic filing; prepare documents for service of process and case shell documents.
• Verify inclusion of all attachments, exhibits, and enclosures with transmittal letters and memoranda.
• Proofread documents for formatting, spelling, and grammar accuracy.
• Maintain positive relations with clients.
• Review incoming mail, distribute to appropriate teams, and upload to document management systems.
• Prepare documents and packages for mail, messenger, and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as necessary.
• Enter attorney time and send time entry reminders.
• Process client billing and assist with bill review and editing.
• Schedule appointments and make arrangements for meetings, conferences, and travel.
• Complete client and matter intake forms, request conflicts of interest checks, open new files, and prepare files for closure.
• Coordinate and follow up on requests and projects with other support departments.
• Provide overflow and absence coverage assistance and secretarial support for other attorneys as needed.
• Perform other duties and projects as assigned.

Requirements

• Minimum of 5 years of litigation secretarial experience; insurance defense experience is a plus.
• Strong proofreading skills with excellent attention to detail and solid grammar and spelling.
• High proficiency with Microsoft Word, Outlook, and Excel.
• Expertise in legal citation and terminology.
• Familiarity with iManage, Compulaw, or similar legal technology.
• Ability to organize, prioritize, and manage multiple attorney assignments effectively.
• Flexibility to work occasional overtime.
• Reliable attendance and punctuality.

Location

Details regarding the work location were not specified.