Operations & Legal Administrator (US)

Overview

A registered 501(c)(3) nonprofit organization based in Delaware is seeking a part-time Operations & Legal Administrator with paralegal training to support its US entity. This role involves managing legal compliance, governance, and administrative functions to ensure the organization's operational health. The position is remote but requires the candidate to be based in the United States with reasonable overlap with US East Coast working hours.

Responsibilities

• Maintain 501(c)(3) status and ensure compliance with Delaware state and US federal regulations.
• Coordinate Board of Directors meetings, including preparing agendas, assembling materials, and drafting official minutes.
• Serve as primary liaison with external legal counsel and accounting firms for timely tax filings (e.g., Form 990).
• Oversee State Charitable Solicitation Registrations and renewals to support US fundraising compliance.
• Liaise with payroll providers to ensure smooth payroll processing for US-based staff.
• Provide basic HR and immigration support administration, including tracking visa statuses and coordinating with immigration counsel as needed.
• Supervise the use of the Gusto platform.
• Provide high-level secretarial and administrative support to the CEO and a US-based fundraiser.
• Manage scheduling, calendar coordination, and basic travel logistics.
• Assist the fundraiser with administrative tasks related to donor tracking and grant compliance documentation.

Requirements

• Paralegal training or certification with strong foundational knowledge of US corporate law, contract review, or nonprofit compliance.
• Prior experience supporting a 501(c)(3) organization, particularly in governance and charitable registration, is highly desirable.
• Familiarity with US payroll, HR practices, or working with Professional Employer Organization (PEO) platforms.
• Exceptional organizational skills with the ability to independently manage a diverse workload within a part-time schedule.
• Proficiency with remote work tools.
• High level of integrity and discretion when handling confidential organizational, financial, and personnel information.

Compensation & Benefits

• Flexible, 100% remote work environment.
• Opportunity to contribute to a fast-growing global environmental network.
• Competitive part-time compensation commensurate with experience, anticipated between USD 45-70 per hour.
• Estimated commitment of approximately 16 hours per week (2 days).
• Flexibility in scheduling to accommodate board meetings, filing deadlines, and operational needs.
• Engagement may be as an independent contractor or part-time employee depending on candidate profile and legal feasibility.

Location

• Remote position requiring the candidate to be based in the United States.
• Reasonable overlap with US East Coast working hours is preferred.