Paralegal

Overview

This role supports the daily operations of the legal department and enhances attorney effectiveness. It also provides support functions for the Office of the President and the Board of Directors.

Responsibilities

• Organize and maintain documents and records in electronic filing systems, including trademark registration and control, copyright permissions processing, contract storage and management, managing correspondence, creating and maintaining databases, official records, and other reference materials.
• Generate reports as needed.
• Perform basic legal research on relevant laws, regulations, and legal articles.
• Draft, edit, proofread, and support preparation, delivery, and storage of contracts, contract templates, correspondence, memoranda, and other legal documents.
• Assist with litigation management, including coordinating document production and preparing correspondence.
• Support legal department communications within the organization, including maintaining the legal page on the intranet and responding to inquiries from staff and external parties.
• Handle general administration, record-keeping, and information management for the legal department, including coordinating meetings, travel arrangements, and preparing expense reports.
• Coordinate and manage information for insurance purposes.
• Maintain strict confidentiality of legal department information.
• Support the Board of Directors by posting meeting materials, managing the Board App, processing Board expense reports, coordinating committee meetings, administering polls, and drafting Board communications.
• Provide backup phone answering and other support functions for the Office of the President as needed.

Requirements

• Bachelor’s Degree or Paralegal Certificate.
• At least 5 years of business/office experience, including prior legal experience.
• Excellent organizational and interpersonal skills.
• Strong research and problem-solving abilities.
• High attention to detail and follow-through.
• Ability to work independently and collaboratively.
• Strong proofreading, editing, and document preparation skills.
• Project management capabilities.
• Creative and flexible approach.
• Proficiency with Microsoft Office Suite and SharePoint.
• Familiarity with mobile Apple devices.
• Ability to learn and follow procedures and work closely with legal, technical, and support staff.