Paralegal, Corporate

Overview

This position supports corporate and compliance administration across a portfolio of subsidiaries. The role involves managing day-to-day corporate registrations, business/professional licensing, recurring state filings, and entity certifications to keep organizations properly registered, licensed, certified, and in good standing.

This position can be hybrid out of our Knoxville, TN office, or 100% remote.

Responsibilities

• Manage day-to-day administration of corporate registrations, business and professional licensing, recurring state filings, and business certifications across the company’s subsidiaries.
• Independently oversee filing requirements, renewal calendars, supporting documentation, and related third-party platforms to ensure entities remain in good standing in applicable jurisdictions.
• Navigate Secretary of State and licensing/certification/registered-agent systems with limited direction.

Corporate Registrations & Multi-State Filings

• Prepare and submit foreign qualification and registration filings for corporate entities entering new state jurisdictions.
• Track, prepare, and submit annual reports, periodic reports, franchise tax renewals, and similar recurring entity filings.
• Monitor entity status and address filing deficiencies or other administrative issues to maintain good standing.
• Independently use Secretary of State and other state filing portals to research requirements, prepare filings, obtain records, and monitor filing status.
• Obtain certificates of good standing, certified copies, organizational documents, and other corporate records needed to support registrations, licensing, certifications, and business operations.

CSC Registered Agent Administration

• Serve as the primary point of contact for CSC (Corporation Service Company).
• Manage the company profile within the CSC entity management platform.
• Review, log, and route incoming service of process (SOP) notifications from CSC.
• Audit and approve CSC billing, annual service fees, and disbursement expenses.

Certification Management (MBE / DBE)

• Compile complex financial, governance, and ownership documents for new certifications.
• Manage Disadvantaged Business Enterprise (DBE) filings with state Departments of Transportation.
• Secure and renew Minority Business Enterprise (MBE) credentials with regional councils.
• Collect data and evidence for desk audits or site visits from certifying bodies.

Business and Professional Licensing (Sector Specific Support)

• Identify, obtain, track, and renew state and local business licenses and registrations required for company operations.
• Coordinate applications and renewals for contractor, professional, trade, and other operational licenses, including collecting required qualifying-party or employee information.
• Maintain licensing calendars and records, monitor expiration dates, and coordinate supporting documentation with internal stakeholders.
• Independently navigate applicable state and local licensing portals and agency processes to complete applications, renewals, and administrative deficiency follow-through.
• Track specialized state environmental permits, contractor licenses, and operator registrations.
• Provide due diligence documentation, certificates of good standing, and resolutions for commercial bids.

Additional Corporate & Operational Support

• Maintain organized records of registrations, licenses, certifications, filings, and supporting documentation.
• Provide certificates of good standing, licenses, registrations, resolutions, and other corporate documentation for proposals, contracts, audits, and business operations.
• Coordinate with Legal, Compliance, Finance, Operations, Proposals, and other internal teams to obtain information needed to complete filings and maintain registrations.
• Research administrative filing and licensing requirements in new jurisdictions, including required forms, documentation, fees, and renewal requirements.
• Track filing deadlines and proactively initiate renewals and recurring filings to avoid lapses.
• Perform other corporate paralegal and administrative filing support as needed.

Minimum Qualifications

• 3 to 5 years of corporate paralegal or equivalent experience.
• Hands-on experience using CSC Navigator or similar CSC corporate portals.
• Direct experience with ANC, SBA 8(a), or federal government contracting rules.
• Proven track record navigating DOT/UCP portals for DBE status.
• Familiarity with SAM.gov, state corporate registries, and entity management software.
• Paralegal certificate or an Associate/Bachelor’s degree.
• Strong ability to manage high volumes of entities, jurisdictions, deadlines, renewals, and supporting documentation with minimal supervision.
• Ability to accurately prepare filings, maintain records, identify missing information, and follow matters through completion.
• Ability to coordinate effectively with internal departments, government agencies, registered agents, and other third parties.

Additional Qualifying Factors

• Required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results.
• If applicable to the contract: obtain the appropriate clearance levels required and be able to obtain access to military installations.

Compensation & Benefits

• Medical, dental, and vision insurance.
• Health savings account and health reimbursement account.
• Flexible spending account.
• Employer-paid life and disability.
• 401(k) matching.
• Paid time off, along with other essential benefits.

Location

• Hybrid from Knoxville, TN office, or 100% remote.

Working Conditions & Physical Requirements

• Work is performed in a combination of office and outdoor site locations.
• Office setting includes exposure to computer screens and extensive use of a computer, keyboard, and mouse.
• Outdoor settings may include walking, driving, and carrying supplies throughout all seasons with exposure to heat and cold conditions, and potentially wildlife.
• Occasional exposure to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
• Must be able to maneuver around work sites, see, hear, and verbally communicate with co-workers and clients.
• Duties may require bending, stooping, sitting, walking, and standing for prolonged periods.
• Frequent opportunity to move about and to work outside the office environment for extended periods involving exposure to extreme heat, cold, wind, rain, or other inclement weather.
• Walking over rough and uneven surfaces; routine lifting of up to 35 pounds.
• If required, must properly use personal protective equipment (PPE) including, but not limited to, hard hats, steel-toed boots, eye protection, respiratory protection, and hearing protection.
• Must always maintain a constant state of mental alertness.

Equal Opportunity

Equal-opportunity employer. Employment decisions are made without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Verification & Workplace Status

• Participates in the E-Verify Employment Verification Program.
• Drug-free workplace.