Paralegal – Corporate & Franchise Operations

Overview

This Paralegal role supports the executive team and helps ensure smooth operation of legal processes across corporate and franchise entities. The position requires strong organization, attention to detail, confidentiality, and the ability to coordinate with internal stakeholders, external legal counsel, insurance carriers, and franchise partners.

Responsibilities

• Conduct legal research to support compliance initiatives and business operations
• Draft, review, manage, and maintain legal documents, including contracts, agreements, corporate filings, and entity records, ensuring accuracy and compliance with applicable laws
• Coordinate contract execution, including obtaining approvals and signatures, and ensuring proper distribution and recordkeeping
• Maintain centralized databases and corporate legal records, ensuring data integrity, accessibility, and regulatory compliance
• Support entity formation, governance, registration, maintenance, and dissolution, including preparation and filing of state and federal documentation
• Prepare and manage annual reports, state filings, and compliance documents to ensure entities remain in good standing
• File legal documents with governmental agencies according to deadlines and procedural requirements
• Liaise with outside counsel by facilitating communication and providing necessary documentation
• Communicate with internal stakeholders and clients under attorney supervision to gather information, provide updates, and respond to inquiries
• Support venture financing activities (Seed through Series rounds), including SAFEs, convertible notes, and key financing documents such as term sheets and stock purchase agreements
• Manage data rooms and organize diligence materials for financing and other transactions
• Support administration and renewal of corporate insurance policies, including general liability, workers’ compensation, professional liability, and property coverage
• Safeguard sensitive and confidential information with discretion
• Stay current on legal developments, procedures, and best practices through ongoing professional development
• Provide general administrative and project support to the legal team as needed

What to Expect

• Provide day-to-day legal and administrative support to the executive team and key business leaders
• Support corporate and franchise operations across multiple entities and locations, including contracts, franchise agreements, entity formation, corporate records, and other legal matters
• Manage multiple projects, deadlines, and requests in a fast-paced and growing organization
• Coordinate and communicate with external attorneys, insurance carriers, brokers, and other professional partners
• Take ownership of projects from initiation through completion by proactively identifying needs and following through on outstanding items
• Maintain high accuracy and organization when managing agreements, legal documents, corporate records, and important deadlines
• Help improve legal processes, systems, and organizational practices as corporate and franchise operations expand
• Collaborate with internal teams to ensure legal and business needs are addressed efficiently and effectively

Requirements

• Bachelor’s degree and/or Paralegal Certificate preferred
• 3+ years of paralegal or legal operations experience preferred
• Experience supporting corporate, franchise, transactional, or business operations is highly valued
• Strong understanding of contracts, legal documentation, and corporate records
• Excellent organizational skills and strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated ability to exercise sound judgment and maintain strict confidentiality
• Proficiency with Microsoft Office and common document-management and business systems
• Ability to work independently while collaborating effectively with executives, attorneys, and cross-functional teams

Compensation & Benefits

• Expected compensation: $90,000 to $95,000 per year, plus benefits
• Healthcare coverage
• 401(k) retirement savings plan
• Paid Time Off
• Paid Holidays
• Employee discounts
• Training and development
• Wellness resources

Location

Not specified in the provided job description.

Additional Information

• The organization is committed to diversity and is an Equal Opportunity/Affirmative Action employer.
• Artificial intelligence (AI) tools may be used to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials. Final hiring decisions are made by humans.