Paralegal, Corporate & Regulatory Compliance

Overview

Remote (U.S.)

This role supports the legal team across regulatory filings, entity management, equity administration, and coordination with finance. The position helps maintain good standing for the organization and its affiliated professional entities across multiple states, administers the equity program, and serves as a key liaison between Legal and Finance.

Responsibilities

Regulatory Filings and Compliance Calendar (Attorney Supervision)

• Prepare, file, and track state and federal regulatory filings for the organization and its affiliated professional entities.
• Support state-level filings for professional entities, including formations, ownership and officer changes, and other required updates.
• Prepare and maintain healthcare regulatory applications, renewals, and supporting documentation, coordinating with Clinical Operations and licensing teams as needed.
• Maintain a centralized compliance calendar of filing deadlines, renewals, annual reports, and other recurring obligations.
• Research state filing requirements and procedures, and flag changes or issues for attorney review.

Entity Management and Registered Agent Oversight

• Serve as the primary point of contact with the organization’s registered agent and oversee its services across all jurisdictions.
• Receive, log, and route service of process, government notices, and other registered agent correspondence promptly to the appropriate attorney.
• Maintain the good standing of all entities, including annual reports, franchise tax filings, foreign qualifications, amendments, and withdrawals.
• Maintain corporate records, minute books, entity charts, and officer and director lists, and manage the entity management system.
• Prepare board and stockholder consents, secretary’s certificates, good standing certificates, and other governance documents.
• Support board meetings by preparing materials, tracking approvals, collecting signatures, and maintaining records.

Equity Administration

• Administer the equity program and maintain accurate capitalization records in Carta or a similar platform.
• Prepare equity grant documents and board approvals, and process grants, exercises, cancellations, transfers, and terminations.
• Track vesting, post-termination exercise periods, and 83(b) election documentation.
• Coordinate with Finance and outside providers on 409A valuations and stock-based compensation reporting.
• Monitor equity issuances for securities law compliance and state notice filings.
• Respond to employee equity questions and escalate tax, securities, or plan interpretation questions to the appropriate attorney or advisor.
• Support financings, secondary transactions, and other corporate matters by managing diligence requests, data rooms, signature packets, and closing documents.

Finance and Legal Liaison

• Act as the day-to-day liaison between Legal and Finance on entity, equity, audit, tax, and contract-related matters.
• Coordinate franchise tax payments, filing fees, and registered agent invoices with Finance.
• Assist with outside counsel and legal vendor invoice management, including budget tracking and spend reporting.
• Support audit requests, including legal confirmations, equity reconciliations, and corporate documentation.
• Track and document intercompany agreements and payments between the organization and its affiliated professional entities, in coordination with Finance and Legal.
• Maintain contract records and key obligation trackers relevant to Finance, including payment terms, renewals, and notice deadlines.

Requirements

• Minimum 5 years of experience as a corporate paralegal at a law firm, in-house legal department, or both.
• Hands-on experience with entity management across multiple states, including annual reports, foreign qualifications, and registered agent coordination.
• Hands-on equity administration experience using Carta, Shareworks, or a similar platform.
• Experience working with Finance on audits, tax filings, equity reporting, or legal spend.
• Healthcare, digital health, or other regulated-industry experience is a strong plus, particularly with professional entities or healthcare licensing filings.
• Experience at a venture-backed or high-growth company is a plus.
• Bachelor’s degree or paralegal certificate preferred.
• Proficiency in Google Workspace or Microsoft Office, Slack, and e-signature platforms.
• Comfort with entity management systems, CLM tools, and AI tools is a strong plus.

Compensation & Benefits

• Base salary range: $120,000 - $135,000 annually.
• Final compensation depends on experience, skills, and qualifications.
• Eligible for equity and benefits.
• Benefits currently include medical, dental, and vision coverage, a 401(k), flexible paid time off, parental leave, a new-hire equipment stipend, and a monthly remote-work stipend.

Location / Work Authorization

• Remote (U.S.)
• At this time, the employer is unable to provide visa sponsorship.
• All Candidates must be authorized to work in the United States without current or future sponsorship needs.