Paralegal

Overview

Full-Time Paralegal position supporting the City Attorney’s Office.

• Salary: $5,617.00 - $6,827.00 Monthly
• Location: Newport, OR
• Remote Employment: Remote Only (nearly 100% remote)
• Department: City Attorney’s Office
• Opening Date: 08/16/2026
• Closing Date: 10/2/2026 5:00 PM Pacific

Oregon-based residents preferred, with occasional onsite presence in Newport for meetings, hearings, trainings, and other essential activities.

Application timing note: Applications received by August 31, 2026 will receive first review, but the position will remain open until filled.

Responsibilities

This role provides legal, analytical, and administrative support to the City Attorney, including:

• Conduct comprehensive legal research across case law, legislative history, administrative rules, agency guidance, and city policies.
• Draft, review, and edit complex legal and administrative documents under the City Attorney’s supervision, ensuring accuracy and proper formatting.
  • Examples include pleadings, contracts, leases, ordinances, resolutions, easements, intergovernmental agreements, memoranda, staff reports, and presentations.
• Serve as a strategic thought partner to analyze facts, identify issues, and assist in developing strategies and legal solutions.
• Support litigation preparation, including filing documents using electronic court filing systems.
• Stay current on relevant laws, regulations, and legal standards impacting city operations.
• Organize and maintain office files, including records retention and destruction in compliance with state law and city policy.
• Track and calendar key deadlines, hearings, and events.
• Coordinate and obtain necessary information through communication with city departments, courts, external parties, and the public.
• Manage billing records and assist with expense tracking and reporting.
• Perform administrative support tasks such as scheduling, proofreading, generating reports and spreadsheets, and handling routine office duties (copying, printing, scanning, mailing, and filing).
• Perform other duties as assigned.

Requirements

Minimum requirements include an equivalent combination of education, training, and experience to perform the work.

A typical qualifying path is:

• Associate of Applied Science in Paralegal Studies or Legal Support, Political Science, Public Administration, or related field; AND
• Three (3) years of progressively responsible paralegal, legal assistant, or legal office support experience OR
• Five (5) years of legal office administrative experience.

Knowledge

• Principles and practices of legal research, analysis, and documentation
• Civil procedure; legal terminology
• Court filing practices; case file preparation and maintenance
• Records retention practices
• Strong working knowledge of Microsoft 365 applications (Word, Excel, Outlook, Teams, SharePoint, OneDrive) and/or similar software
• Case-management databases and electronic filing systems
• Professional standards for English (spelling, punctuation, grammar, and formatting standards for legal correspondence)
• Oregon public contracting, public ethics, public meetings, and records law
• Attorney-client privilege protections

Skills

• Strong research, writing, editing, and proofreading skills
• Ability to synthesize legal information and prepare summaries for attorney review
• High accuracy and attention to detail; strong document-management skills
• Excellent interpersonal and communication skills, including tact and professionalism in sensitive situations
• Strong time-management, organization, prioritization, and problem-solving skills

Abilities

• Maintain absolute confidentiality and safeguard privileged legal materials
• Interpret and apply laws, rules, regulations, and procedures
• Use sound judgment in following established policies and procedures
• Communicate effectively with internal and external stakeholders
• Learn and adapt to City processes, policies, and legal systems
• Work independently while exercising sound judgment
• Manage multiple tasks under deadlines and interruptions in a fast-paced environment
• Prepare written documents that are clear, concise, and legally accurate
• Read, understand, and review documents for accuracy and relevant information
• Apply applicable laws, regulations, policies, and procedures
• Make accurate arithmetic calculations; compose correspondence; compile and arrange data clearly
• Understand and follow instructions; operate office equipment and applications, including cloud-based systems
• Type and enter data at a speed necessary for successful job performance
• Maintain regular and constant attendance
• Ability to perform essential job functions

Preferred Qualifications

• Degree in government, public policy, public administration, political science, legal or related field
• Certified Paralegal credential (e.g., NALA – CP/ACP or NFPA CRP)
• Experience working within a public agency or municipal law environment

Compensation & Benefits

• Salary: $5,617.00 - $6,827.00 Monthly

Benefits (may vary by contract) include:

• Excellent health, dental, and vision coverage for you and your family
• City-funded retirement benefits
• Employee Wellness Program with resources to support physical and mental health
• Free Recreation Center and Aquatic Center membership for you and your family
• Generous paid leave, training opportunities, and career development

Additional detail listed for non-management staff:

• 12 days/year paid vacation (non-management exempt level staff includes 18 days/year)
• 12 paid days of sick leave in the first full year of employment
• Eleven paid designated holidays and three paid selectable holidays
• Medical, vision, and dental insurance coverage with 10% employee premium participation
• City retirement plan with available match

Location & Working Conditions

• Work is primarily indoors under usual office conditions.
• Evening meetings may be included.
• The position requires occasional onsite presence in Newport for meetings, hearings, trainings, or special projects.

Physical Demands

• Frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects
• Ability to frequently lift or move materials up to 10 pounds, and occasionally lift or move materials up to 40 pounds
• Manual dexterity and coordination required approximately 60% of the work period while operating computers, keyboards, telephones, and standard office equipment

Required Application Questions

• What interest you in this position?
• Describe your background or experience in municipal law, litigation, and administrative support.
• Describe your remote work style.
• List all professional software/applications you are proficient with, including those that facilitate court filings, document management, calendaring, and contract management.