Paralegal - Public Information (Immediate Opening)

Overview

This Paralegal role supports the Governance team by managing sizable, complex, or non-routine public records requests and reviewing court-based document requests on behalf of the Legal Affairs team.

The position helps ensure all required legal and compliance obligations are met for processing requests. It also provides internal teams with clear expectations, timelines, and correspondence needed to gather information, while maintaining tracking mechanisms for the number of requests, due dates, and current status.

This role reports directly to the In-House General Counsel.

Responsibilities

• Manage public records requests and review court-based document requests.
• Ensure legal and compliance requirements are met for processing requests.
• Provide clear expectations, timelines, and correspondence to internal teams responsible for supplying information.
• Maintain tracking mechanisms for requests, due dates, and status.
• Review requests, make determinations, and draft communications, including:
  • Clarification requests
  • Cost estimate letters
  • Letters to the attorney general when necessary for records that may be confidential or protected
• Draft email responses on behalf of the In-House General Counsel to inquiries from school-based employees.
• Support job functions and oversight related to answering subpoenas and governmental requests for records.
• Review mail to headquarters to support timely follow-up on legal needs.
• Support the Legal Affairs team with collection and production of documents in connection with litigation.
• Organize, prioritize, schedule, and manage daily work activities, tasks, and assignments.
• Perform clerical duties such as filing and compiling correspondence.
• Draft and co-lead trainings on public information requirements for staff members.

Requirements

• Bachelor’s Degree or Associate’s degree in Office Administration, Business, or other related field.
• Paralegal certification.
• 3–5 years of administrative experience.
• Demonstrated proficiency with Adobe and a system like Dropbox.

Preferred Qualifications

• Experience in public records, records management, records compliance, or a legal environment.
• Experience with audio/video software.

Compensation & Benefits

• Salary range: $58,400 to $67,200, commensurate with relevant experience and qualifications and in alignment with internal equity.
• Performance pay eligibility based on organizational performance and goal attainment.
• Medical, dental, and vision plans
• Disability and life insurance
• Parenting benefits
• Flexible spending account options
• Generous vacation time
• Referral bonuses
• Professional development
• 403(b) plan
• Relocation stipend may be offered to defray the cost of moving for this role, if applicable.

Location

• Full-time remote position based in Texas.
• Preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations

• Travel within the region throughout the year as necessary.
• Travel to training events or step-back may be required.
• Works remotely when not traveling and visiting campuses.

Physical Requirements

• Sedentary position.
• Ability to sit at a computer terminal for an extended period.
• May be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

Application Process

• Submit your application online through Jobvite.
• Applications will be reviewed on an ongoing basis until the position is filled; applicants are encouraged to apply as early as possible.