Patent Administrator/Paralegal

Overview

A legal administrative assistant position is available to support a small team of 2-3 intellectual property (IP) attorneys, primarily focused on patent practice. This role is ideal for a motivated legal assistant or paralegal interested in developing expertise in IP law.

Responsibilities

• Provide administrative and legal support to 2-3 IP attorneys
• Prepare and electronically file U.S. patent applications, responses to Office Actions, assignments, and related patent documents (training provided if no prior patent experience)
• Assist with document preparation, proofreading, and formatting
• Manage correspondence with attorneys, clients, and internal team members
• Maintain organized electronic files and provide docketing support
• Coordinate deadlines and assist with prioritizing attorney workflows
• Perform general legal administrative duties in a fast-paced environment

Qualifications

• Legal assistant or paralegal experience required
• Prior U.S. patent prosecution or IP experience preferred but not required; training will be provided
• Strong interest in intellectual property law and willingness to learn
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

Work Environment & Schedule

• Initial on-site training required
• Hybrid work model with work-from-home flexibility after training
• Office located on the South Shore of Massachusetts, south of Boston
• Free parking and on-site cafeteria available
• Must be able to attend in-office meetings or as requested

Ideal Candidate Profile

• Legal assistant or paralegal seeking to transition into intellectual property law
• Motivated, curious, and eager to grow long-term within the practice
• Comfortable supporting multiple attorneys and taking ownership of responsibilities

Desired Skills and Experience

Core Experience

• Experience supporting multiple attorneys (2-3) in a law firm environment
• Deadline-driven work experience

Technical / Functional Skills

• Preparing and filing legal documents (training provided for patent filings)
• Comfort with electronic filing systems; USPTO experience is a plus
• Strong working knowledge of Microsoft Office applications:
  • Word (document formatting)
  • Outlook (email and calendar management)
  • Excel (basic tracking)
  • PowerPoint (occasional use)

Soft Skills / Work Style

• Strong communication skills for collaboration with attorneys, staff, and clients
• Highly organized with strong attention to detail
• Ability to prioritize and manage multiple tasks in a fast-paced setting
• Motivated, curious, and eager to learn, especially in IP law
• Reliable and professional; able to work independently after training

Equal Opportunity

The employer is an equal opportunity organization and encourages individuals with disabilities and protected veterans to apply.

Location

South Shore, Massachusetts (on-site training required; hybrid/work-from-home thereafter)