Professional Legal Administrator at Texas Immigration Firm

Overview

A law firm with offices in Austin and Laredo, Texas, is seeking a Professional Legal Administrator with over 5 years of relevant experience. This senior operations leadership role involves overseeing all non-attorney staff and business functions, acting as a de facto Chief Operating Officer (COO) and reporting directly to the Owner. The position offers flexibility with hybrid work options in Austin or Laredo or fully remote work within Texas, with the requirement to travel to either office as needed.

Responsibilities

Leadership & Strategy

• Collaborate with the Owner to develop the annual business plan, budget, and strategic calendar.
• Lead planning sessions, manage staffing and facilities plans.
• Conduct firm-wide leadership meetings including performance reviews and goal-setting.

Human Resources

• Manage or supervise all HR functions including recruitment, onboarding, payroll, benefits administration, policy development, employee records, and compliance with bar regulations for legal staff.

Business Systems

• Drive the creation and continuous improvement of firm-wide systems covering marketing, client intake, legal workflow, billing, finance, risk management, and facilities.

Financial Oversight

• Work with the CFO/Controller to manage budgeting, financial reporting, and recommend corrective actions to the Owner.

Workflow Management

• Monitor case flow and pipeline efficiency.
• Consult with the Managing Attorney to maintain legal, ethical, and profitability standards.

Requirements

• Minimum 5 years of relevant experience in law firm management or related operations leadership.
• Bachelor's degree in Business Administration, Accounting, or equivalent experience.
• Strong background preferred in law firm management, human resources, budgeting, and bookkeeping.
• Spanish fluency or proficiency is strongly preferred.
• Must be based in Texas with the ability to travel to Austin and Laredo as needed.

Compensation & Benefits

• Salary range: $90,000 to $125,000 per year, depending on experience and demonstrated value.
• Bonus structure available.
• Benefits include health insurance, paid time off (PTO), volunteer time off (VTO), sick leave, paid holidays, and coverage of bar dues.
• Expected work hours: 40-50 hours per week with an emphasis on work-life balance.

Location

• Hybrid role based in Austin or Laredo, Texas, or 100% remote within Texas.
• Ability to travel to Austin and Laredo offices as needed.

Additional Information

• The firm is woman-owned and managed, established in 2006, and focuses on immigration law with a commitment to supporting immigrant clients.
• The start date is as soon as possible, with understanding for candidates currently employed who need to provide notice.

Equal Opportunity

The employer is an equal opportunity organization and does not discriminate based on age, disability, sex, race, national origin, religion, gender identity, sexual orientation, marital or civil partnership status, pregnancy or maternity status, veteran status, family history, genetic information, or any other protected status.