Real Estate Transactional Paralegal

Overview

This Real Estate Transactional Paralegal position offers a hybrid or fully remote work arrangement for candidates residing in California. The role supports the Real Estate + Environment Section by working closely with partners, associates, and other paralegals. The position may be based in any of the following office locations: San Francisco, Walnut Creek, San Rafael, Sacramento, San Diego, Fresno, or Los Angeles, with flexibility to work remotely as agreed with the supervisor.

Responsibilities

• Organize, prepare, and finalize closings for various real estate transactions, including drafting closing checklists, maintaining closing files, managing closing book indexes, and handling consents, certificates, and approvals
• Order certified copies and good standing certificates; manage distribution and collection of signature pages, agreements, and original certificates such as stock or unit certificates and notes
• Prepare ancillary loan documents such as company recording instruction letters, UCC financing statements, corporate resolutions, and amendments
• Prepare ancillary documents for purchase and sale transactions including grant deeds, bills of sale, assignment agreements, corporate resolutions, and amendments
• Draft basic organizational documents including articles of organization, certain operating agreements, bylaws, and other corporate documents
• Evaluate title and survey documents and prepare comment letters
• Order lien searches and summarize results
• Prepare and file deeds, Preliminary Change of Ownership Reports (PCORs), and UCC financing statements
• Coordinate with service providers including statutory registered agent services and notaries
• Provide direct client support, exercising discretion to handle matters independently or involve attorneys as appropriate
• Provide general paralegal support to partners and associates
• Bill approximately 1500 hours per year, with occasional overtime as needed

Requirements

• Minimum of five (5) years of paralegal experience with significant real estate experience
• Bachelor’s Degree
• Paralegal Certificate from an ABA-approved paralegal program
• At least seven (7) years of relevant experience as a real estate paralegal in acquisition, finance, leasing, management, and disposition
• Strong planning and organizational skills with the ability to manage multiple projects concurrently and maintain attention to detail
• Excellent communication and interpersonal skills with a positive and driven attitude
• Ability to work well under pressure, meet deadlines, and adapt to shifting priorities
• Proactive, hands-on approach to work
• Ability to work independently and collaboratively
• Comfortable interacting with attorneys, staff, clients, and outside vendors
• Proficient with technology and key software systems, including MS Office, Acrobat Pro DC, Smart Sheet, and Intapp Time

Compensation & Benefits

• Competitive salary range: $102,000 to $140,000 annually (California-based role)
• Actual compensation is negotiable based on experience, qualifications, and skill set
• Benefits package included

Location

• Must reside in California
• Hybrid work model with office locations in San Francisco, Walnut Creek, San Rafael, Sacramento, San Diego, Fresno, or Los Angeles
• Fully remote work possible within California as agreed with supervisor

This role requires availability for in-person meetings, professional development sessions, or other office attendance as needed.