Real Estate Transactional Paralegal

Overview

This role supports real estate transactional matters within the Real Estate + Environment Section. The position may be hybrid from a California office or fully remote for candidates in any time zone.

• Work arrangement: Hybrid or fully remote (West Coast hours)
• Hybrid locations (California): San Francisco, Walnut Creek, San Rafael, Sacramento, San Diego, Fresno, or Los Angeles
• Remote eligibility: Candidates must reside in California. The role may be performed remotely within California in an agile (hybrid) manner.
• In-person expectations: Hybrid roles require availability for in-person meetings, professional development sessions, or office attendance if needed.

Responsibilities

• Organize, prepare for, and finalize closings for various real estate transactions, including:
  • Prepare an initial draft of the closing checklist
  • Organize and maintain closing files and closing book index
  • Draft written consents, incumbency certificates, approvals of transaction agreements, and certificates/disclosure schedules
  • Order certified copies and good standing certificates
  • Handle distribution and collection of signature pages, agreements, and original certificates (e.g., stock certificates, unit certificates, and notes)
  • Provide other general support as needed
• Prepare ancillary loan documents, including:
  • Company recording instruction letters
  • UCC financing statements
  • Corporate resolutions and amendments
• Prepare ancillary purchase and sale transaction documents, including:
  • Grant deeds
  • Bills of sale
  • Assignment agreements
  • Corporate resolutions and amendments
• Prepare basic organizational documents such as:
  • Articles of organization
  • Certain operating agreements
  • Bylaws
  • Other corporate documents
• Evaluate title and survey documents and prepare comment letters
• Order lien searches and summarize results
• Prepare and file various types of deeds, PCORs, and UCC financing statements
• Coordinate with service providers, including statutory registered agent services and notaries
• Provide direct support and service to clients, using discretion to decide when to handle matters independently and when to involve an attorney
• Provide general paralegal support to partners and associates
• Bill 1500 hours per year, with the expectation that overtime may be needed on occasion

Requirements

• Minimum of five (5) years of paralegal experience, with significant real estate experience
• Bachelor’s Degree
• Paralegal Certificate from an ABA-approved paralegal program
• Minimum of seven (7) years of relevant experience as a real estate paralegal in the areas of real estate acquisition, finance, leasing, management, and disposition
• Excellent planning and organization skills, including the ability to manage several projects concurrently, and strong attention to detail
• Excellent communication and interpersonal skills; positive and driven attitude
• Ability to work well under pressure, maintain deadlines, and adapt to multiple, conflicting, and/or shifting deadlines
• Proactive, hands-on approach
• Ability to work independently and collaboratively
• Comfortable interacting with attorneys, staff, clients, and outside vendors
• Strong technology skills and knowledge of key software systems, particularly MS Office, Acrobat Pro DC, Smart Sheet, and Intapp Time

Compensation & Benefits

• The annual salary for this California-based role is anticipated to be in the range of $102,000 - $140,000.
• Compensation is negotiable and will depend on factors including years of experience, qualifications, and skill set.
• A competitive salary and benefits package is offered.

Location

This position is California-based and may be hybrid from: San Francisco, Walnut Creek, San Rafael, Sacramento, San Diego, Fresno, or Los Angeles, or fully remote for candidates who reside in California and can work remotely in an agile (hybrid) manner within California.