Real Estate Transactional Paralegal

Overview

This Real Estate Transactional Paralegal role offers a hybrid or fully remote work arrangement for candidates based on the West Coast (Pacific Time Zone required). The position may be based in any of the following California office locations: San Francisco, Walnut Creek, San Rafael, Sacramento, San Diego, Fresno, or Los Angeles. The role requires availability for in-person meetings, professional development sessions, or other office needs as agreed upon with the direct supervisor.

The paralegal will work closely with partners, associates, and other paralegals within the Real Estate + Environment Section.

Responsibilities

• Organize, prepare, and finalize closings for various real estate transactions, including drafting closing checklists, maintaining closing files, managing closing book indexes, and handling consents, certificates, and approvals
• Order certified copies and good standing certificates; manage distribution and collection of signature pages, agreements, and original certificates such as stock or unit certificates and notes
• Prepare ancillary loan documents including company recording instruction letters, UCC financing statements, corporate resolutions, and amendments
• Prepare ancillary documents for purchase and sale transactions such as grant deeds, bills of sale, assignment agreements, corporate resolutions, and amendments
• Draft basic organizational documents including articles of organization, certain operating agreements, bylaws, and other corporate documents
• Evaluate title and survey documents and prepare comment letters
• Order lien searches and summarize results
• Prepare and file various deeds, Preliminary Change of Ownership Reports (PCORs), and UCC financing statements
• Coordinate with service providers including statutory registered agent services and notaries
• Provide direct client support, exercising discretion to handle matters independently or involve attorneys as appropriate
• Provide general paralegal support to partners and associates
• Bill approximately 1500 hours per year, with occasional overtime as needed

Requirements

• Minimum of five (5) years of paralegal experience with significant real estate experience
• Bachelor’s Degree
• Paralegal Certificate from an ABA-approved paralegal program
• At least seven (7) years of relevant experience as a real estate paralegal in acquisition, finance, leasing, management, and disposition
• Excellent planning and organizational skills with the ability to manage multiple projects concurrently and strong attention to detail
• Strong communication and interpersonal skills with a positive and driven attitude
• Ability to work well under pressure, meet deadlines, and adapt to shifting priorities
• Proactive, hands-on approach
• Ability to work independently and collaboratively
• Comfortable interacting with attorneys, staff, clients, and outside vendors
• Proficient with technology and key software systems, including MS Office, Acrobat Pro DC, Smart Sheet, and Intapp Time

Compensation & Benefits

• Competitive salary and benefits package
• Annual salary range for this California-based role is approximately $102,000 to $140,000
• Actual compensation is negotiable and dependent on experience, qualifications, and skill set

Location

• California-based role with hybrid or remote work options
• Office locations include San Francisco, Walnut Creek, San Rafael, Sacramento, San Diego, Fresno, or Los Angeles
• Candidates must reside in California and be able to work within Pacific Time Zone hours