Remote California Legal Administrative Assistant

Overview

A legal administrative assistant position is available to support attorneys and paralegals in California offices on a remote basis, requiring work during Pacific Time Zone business hours (9:00 am to 5:00 pm). Experience with California cases is beneficial but not mandatory.

The role involves supporting complex civil litigation matters including toxic tort, product liability, local government, general liability, and commercial litigation.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys and paralegals.
• Format legal documents such as briefs, pleadings, correspondence, including Tables of Contents and Authorities.
• Prepare document shells for motions, discovery, and trial materials.
• File legal documents with state and federal courts using e-filing systems.
• Proofread documents for accuracy and completeness before distribution or filing.
• Update and maintain client files promptly.
• Manage attorney calendars via Outlook, scheduling appointments and tracking due dates.
• Prioritize and execute assigned tasks efficiently and accurately.
• Review vendor invoices for accuracy and prepare check requests; submit invoices for payment.
• Assist with timely submission of conflict checks.
• Provide courteous telephone support for assigned attorneys.
• Assist paralegals and attorneys with trial preparation as needed.

Requirements

• High school diploma minimum; college degree preferred but not required.
• At least five years of experience as a litigation administrative assistant.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox).
• Experience with Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or similar document management systems.
• Knowledge of CompuLaw; familiarity with Aderant and File Site is a plus.
• Consistent punctuality and reliable attendance.
• Excellent verbal and written communication skills.
• Strong customer service orientation, responding promptly to requests.
• Dependable, able to follow instructions and meet deadlines independently.
• Team-oriented with a positive attitude.

Personal Attributes

• Ability to work efficiently in a fast-paced, deadline-driven environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of working independently.
• Professional demeanor in interactions with diverse individuals.
• Skilled at prioritizing and managing multiple tasks.
• Flexible and willing to assist where needed.
• Adherence to organizational policies and procedures.
• Strong problem-solving skills.

Compensation & Benefits

• Competitive salary.
• Comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, and 401(k) retirement plan.

Location

• Remote position supporting California offices, requiring availability during Pacific Time Zone business hours (9:00 am to 5:00 pm).