Remote California Legal Administrative Assistant

Overview

A legal administrative assistant position is available to support attorneys and paralegals in California offices on a remote basis, working Pacific Time Zone business hours (9:00 am to 5:00 pm). Experience with California cases is beneficial but not required.

The role involves supporting litigation efforts primarily in complex civil matters including toxic tort, product liability, local government, general liability, and commercial litigation.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys and paralegals.
• Format legal documents such as briefs, pleadings, correspondence, including Tables of Contents and Authorities.
• Prepare document shells for motions, discovery, and trial materials.
• File legal documents with state and federal courts using e-filing systems.
• Proofread documents for accuracy and completeness before distribution or filing.
• Update and maintain client files promptly.
• Manage attorney calendars via Outlook, scheduling appointments and tracking due dates.
• Prioritize and complete attorney-assigned tasks efficiently and accurately.
• Review vendor invoices for accuracy and prepare check requests; submit invoices for payment.
• Assist with timely submission of conflict checks.
• Provide courteous telephone support for assigned attorneys.
• Assist paralegals and attorneys with trial preparation as needed.

Requirements

• Minimum high school diploma; college degree preferred.
• At least five years of experience as a litigation administrative assistant.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox).
• Experience with Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or similar document management systems.
• Knowledge of CompuLaw; familiarity with Aderant and File Site is a plus.
• Consistent punctuality and attendance.
• Excellent verbal and written communication skills.
• Strong customer service orientation, responding promptly to requests.
• Dependable, able to follow instructions and meet deadlines independently.
• Team-oriented with a positive attitude.

Personal Attributes

• Ability to work efficiently in a fast-paced, deadline-driven environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of working independently.
• Professional demeanor in interactions with diverse individuals.
• Skilled at prioritizing and managing multiple tasks.
• Flexible and willing to assist where needed.
• Adherence to organizational policies and procedures.
• Strong problem-solving skills.

Compensation and Benefits

• Competitive salary.
• Comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, and 401(k) retirement plan.

Location

Remote position supporting California offices, requiring availability during Pacific Time Zone business hours (9:00 am to 5:00 pm).