Overview
This role supports the in-house Trademark, Copyright and Brand Protection team, contributing to the management, protection, and enforcement of a global trademark portfolio. Responsibilities span trademark prosecution and enforcement worldwide, along with related intellectual property matters such as copyrights, domain names, customs recordations, brand protection initiatives, AI-related matters, and support for strategic business transactions.
Responsibilities
- Manage worldwide trademark filings, including prosecution, maintenance, renewals, and communication with business stakeholders.
- Prepare and file trademark applications, Madrid Protocol applications, and other trademark prosecution documents, gathering and organizing required information.
- Communicate directly with foreign associates regarding trademark prosecution, maintenance, and enforcement, including opposition and cancellation proceedings.
- Review and analyze trademark watch notices and recommend potential enforcement actions.
- Coordinate and manage responses to office actions, oppositions, cancellation proceedings, and other trademark disputes, including evidence support.
- Prepare and review affidavits, declarations, powers of attorney, assignments, and related trademark documentation for execution.
- Assist attorneys with intellectual property due diligence, mergers and acquisitions, divestitures, and other transactional matters.
- Support domain name portfolio management and enforcement activities, including registrations, renewals, transfers, monitoring, UDRP proceedings, and online trademark enforcement through website, marketplace, and social media takedown programs.
- Collaborate with an outside vendor on global customs recordation and brand protection initiatives, and support international customs enforcement activities with Brand Security.
- Maintain and renew U.S. Customs trademark recordations in-house.
- Maintain accurate trademark records and docket deadlines associated with correspondence from USPTO, WIPO, foreign associates, in-house counsel, and outside counsel within the organization’s trademark management system.
- Serve as a liaison among attorneys, business clients, foreign counsel, and external service providers to support efficient management of trademark matters.
Requirements
Basic Qualifications
- Master’s degree
OR
- Bachelor’s degree and 2 years of paralegal/legal assistant program or equivalent experience
OR
- Associate’s degree and 6 years of paralegal/legal assistant program or equivalent experience
OR
- High school diploma / GED and 8 years of paralegal/legal assistant program or equivalent experience
Minimum Qualifications
- Strong interpersonal, organizational, verbal, and written communication skills.
- Motivated self-starter able to work independently and manage multiple priorities in a fast-paced environment.
- Familiarity with domestic and international trademark and copyright laws, practices, and procedures.
- Knowledge of electronic filing systems, including USPTO and WIPO filing platforms.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat Professional, and DocuSign.
- Strong knowledge of electronic document management systems and trademark databases.
- Excellent time management skills, able to meet competing deadlines and respond promptly to urgent matters.
- Exceptional attention to detail and commitment to accuracy.
Preferred Qualifications
- Minimum of four (4) years of intellectual property paralegal experience in a law firm, corporate legal department, or equivalent legal environment.
- Pharmaceutical, biotechnology, or life sciences industry experience.
- Experience preparing and managing Madrid Protocol filings.
- Experience with customs recordations and related brand protection activities.
- Experience supporting copyright and AI matters.
- Experience managing and enforcing domain name portfolios.
- Experience conducting trademark clearance searches using a trademark clearance database and advising business teams on results.
- Experience with the pharmaceutical naming process and management.
Compensation & Benefits
- Expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted; actual salary varies based on relevant skills, experience, and qualifications.
- Total Rewards Plan (based on eligibility) includes health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities.
- Benefits may include:
- Retirement and Savings Plan with generous company contributions
- Group medical, dental, and vision coverage
- Life and disability insurance
- Flexible spending accounts
- Discretionary annual bonus program (or sales-based incentive plan for field sales representatives)
- Stock-based long-term incentives
- Award-winning time-off plans
- Flexible work models where possible (refer to the Work Location Type in the job posting to see if this applies)
Location
United States (excluding Puerto Rico) — salary range and details provided for the U.S. (excluding Puerto Rico).