Senior Contracts & Legal Specialist - Fully Remote in the US

Overview

This role is responsible for managing contracts and legal matters in accordance with organizational standards, regulatory requirements, and best practices.

Responsibilities

• Manage the full contract lifecycle, including intake and triage, drafting, reviewing, negotiating, executing, filing, renewing, or terminating contracts ranging from low to high complexity.
• Prioritize and manage a queue of contracting and legal requests while handling multiple competing deadlines.
• Review, redline, and negotiate contracts in alignment with organizational standards and regulatory compliance, balancing sell-side contracting across all lines of business with buy-side contracting.
• Support contract types including:
  • Confidentiality and Non-Disclosure Agreements
  • Services Agreements
  • Statements of Work
  • Business Associate Agreements
  • Data Protection Agreements
  • Independent Contractor Agreements
  • Software License Agreements
  • Software as a Service Agreements
• Route documents for deviation review and approvals as needed; route documents for signatures.
• Manage contract expirations and collaborate with Business Development & Account Management and internal business partners.
• Maintain contracts in CLM or another repository according to established processes.
• Assist with template maintenance and support playbook and clause library development.
• Assist with corporate filings and registrations of government entities and business licenses.
• Coordinate and prepare document production responses for subpoenas.
• Serve as a key point of contact for internal stakeholders and business partners on contracting best practices, internal standards, and regulatory compliance.
• Collaborate with Operations & Medical Records teams regarding certain medical records requests.
• Provide a high level of responsiveness to internal stakeholders and support cross-functional objectives.
• Oversee departmental operations in the leader’s absence.
• Perform additional duties and assume additional responsibilities as identified by the leader to support efficient operations.

Requirements

• BA/BS Degree required; preferably in Paralegal/Legal Studies, Law, or Business with a Concentration in Law. Juris Doctor preferred but not required.
• Six or more years of contracting experience in a law firm or corporate contracts or legal department.
• Notary, or willingness to become one.
• Prior experience in healthcare or other regulated industry preferred.

Skills and Competencies

• Comprehensive knowledge of contract structures, legal terminology, and legal concepts.
• Strong critical and analytical thinking, including problem solving and decision making.
• Cross-functional communication skills with a record of collaborating with sales, account management, internal business partners, and operational teams.
• Ability to manage multiple priorities with competing deadlines while maintaining attention to detail, accuracy, and a sense of urgency.
• Ability to break down legal concepts and guide stakeholders on best practices as appropriate.
• Superior organizational skills and exceptional attention to detail.
• Demonstrates cooperative behavior with colleagues, supervisors, and clients.
• Intermediate knowledge of HIPAA and OSHA.
• Dedicated to exceptional service to internal and external customers.
• Professional demeanor; maintains privacy and confidentiality; embraces change.
• Able to meet and exceed daily and weekly individual performance goals.
• Able to work independently and collaborate, assisting when needed.

Computer Skills

• Proficiency in the Windows operating system environment and Microsoft 365, including Word, Excel, and Teams.
• Proficiency with Adobe Acrobat Professional and Adobe Sign.
• Experience with contract management systems.
• Familiarity with Salesforce preferred.
• Ability to learn other software as needed.

Physical Demands

• Requires sitting for long periods of time and working at a desk.
• Some bending and stretching could be required.
• Working under stress and use of computer/phone required.
• Manual dexterity required for use of a computer keyboard and mouse.
• Occasionally required to stand, walk, stoop, kneel, and/or crouch.
• May occasionally lift and/or move up to 15 pounds.

Work Environment

• Primarily indoor office environment.
• Environment should be free from background noise and distraction; noise level is acceptable; temperature is controlled.
• At-home setup must meet all employer IT, privacy, and safety requirements.

Compensation & Benefits

• Annual salary range: $75,000 - $90,000 annually.
• Final compensation depends on job-related knowledge, skills, experience, and qualifications.
• Benefits include:
  • Paid time off
  • Medical, dental, vision, and critical illness insurance
  • HSA, HRA, and FSA
  • Life and disability insurance
  • EAP
  • 401K
  • Legal and identity theft coverage
  • Pet insurance and more

Equal Opportunity Statement

Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.

Additional Information

This job description summarizes responsibilities and qualifications and is not intended to be exhaustive. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential functions. The description may be reevaluated and/or modified at any time without notice.