Senior Corporate Paralegal

Overview

A Senior Corporate Paralegal position is available supporting the corporate governance and entity management needs of a complex, multi-entity insurance organization with regulated insurance subsidiaries. This role reports to the Chief of Staff, Legal, and requires a high degree of autonomy, sound judgment, and accountability. The position involves partnering with attorneys, executives, and cross-functional stakeholders to identify risk, enhance processes, and ensure corporate governance practices scale appropriately with business needs.

Location

• Austin, TX
• Dallas, TX
• Morristown, NJ
• San Jose, CA

Responsibilities

Corporate Governance & Board Support

• Manage the governance calendar and ensure timely execution of all Board, Committee, and Shareholder meetings
• Prepare and coordinate agendas, board decks, resolutions, minutes, and written consents with accuracy and professionalism
• Advise internal stakeholders on corporate governance requirements, documentation standards, and compliance practices
• Maintain official corporate records, including minute books, charters, bylaws, and governance policies
• Manage officer/director appointments, elections, and corporate actions in compliance with applicable regulations

Entity Management & Regulatory Compliance

• Manage domestic and foreign qualifications, annual filings, and Secretary of State requirements across multiple jurisdictions
• Serve as primary contact for third-party entity management vendors, ensuring service quality and accuracy
• Oversee DBA filings, non-insurance licensing, and corporate registration requirements
• Maintain and audit the corporate structure, including organizational charts and entity records

Operational Leadership & Legal Department Enablement

• Lead intake and oversight for service of process, subpoenas, and other legal notices
• Manage workflows across shared Legal inboxes and correspondence channels
• Support quarter-close and legal operational processes
• Assist with legal budget and vendor management activities
• Identify opportunities to improve governance processes, documentation systems, and compliance tracking

Leadership & Collaboration

• Serve as a trusted partner to corporate attorneys and business leaders
• Mentor junior legal staff and contribute to team knowledge-sharing
• Drive continuous improvement and best practices

Requirements

• 6–8+ years of corporate paralegal experience, with significant focus on corporate governance and entity management
• Bachelor’s degree and/or paralegal certificate preferred
• Experience supporting regulated insurance entities strongly preferred
• Demonstrated ability to operate independently and manage complex responsibilities
• Strong knowledge of corporate secretarial practices and entity compliance
• Excellent organizational skills, attention to detail, and sound judgment
• Proven ability to partner cross-functionally and communicate effectively
• Proficiency with Microsoft Office; experience with entity management software is a plus

Compensation & Benefits

• Base pay range for Morristown, NJ and San Francisco Bay Area locations: $119,500 – $179,000, with exact compensation varying based on skill set, experience, education/training, location, business needs, and market demands
• Multiple medical plan options
• 100% covered dental and vision for employee and family
• Wellness program rewarding healthy habits
• 401(k) retirement plan
• Short & long-term disability
• Employer-paid life insurance
• Flexible Spending Accounts (FSA) for health and dependent care
• Employee Assistance Program (EAP)
• Equity compensation eligibility
• Training and internal career growth opportunities
• Flexible time off
• 12 weeks of parental leave for primary and secondary caregivers
• Snacks and drinks available for onsite employees

Equal Opportunity

The employer is committed to building a diverse and inclusive team culture. Applicants are considered solely based on qualifications without regard to disability or need for accommodation. Reasonable accommodations during the application process are available upon request.