Overview
This role supports a growing Legal team and offers significant responsibility with exposure across the organization. The Senior Corporate Paralegal will lead global entity management, assist with corporate governance, partner with internal stakeholders on cross-functional legal and compliance needs, and help improve workflows through technology and standardization.
Responsibilities
Global Entity Management
- Lead the end-to-end lifecycle of domestic and international legal entities, including formations, qualifications, registrations, amendments, mergers, conversions, dissolutions, and withdrawals
- Manage a large and growing portfolio of U.S. and international legal entities, ensuring all jurisdictions remain in good standing via timely annual reports, foreign qualifications, business license renewals, and other statutory obligations
- Maintain and update legal entity data, manage filings, licenses, tax registrations, and other entity compliance obligations
- Play a leading role in forming new entities, including reviewing formation documents, filing for initial registrations and licenses, and setting up bank accounts and other local service providers
- Maintain and update the organizational chart
Corporate Governance Support
- Maintain accurate, centralized entity data (officers, directors, ownership, registrations, registered agents, addresses, organizational charts)
- Oversee ongoing data quality, documentation accuracy, and audit readiness
- Communicate with internal and external stakeholders, service providers, registered agents, and regulatory agencies to ensure timely compliance
- Prepare, circulate, and maintain board and shareholder resolutions, written consents, minutes, and other governance documents for domestic and foreign subsidiaries
- Support coordination of board meetings, annual general meetings, and other corporate proceedings across multiple time zones
- Manage powers of attorney, authorized signatory lists, and corporate requirements globally
- Handle notarization, apostillization, and legalization requirements by sourcing and using third-party providers
Cross-Functional Support
- Partner with tax, treasury, and finance teams on entity structuring, intercompany transactions, and transfer pricing documentation needs
- Coordinate with outside counsel and local agents in foreign jurisdictions to ensure compliance with local corporate law and regulatory requirements
- Support M&A, joint venture, and corporate restructuring transactions by managing entity-level due diligence, integration activities, and post-closing obligations
- Liaise with business units to address entity-related inquiries and provide guidance on governance procedures
- Support professional licensing efforts
Process Improvement and Technology
- Identify opportunities to streamline entity management workflows using technology solutions
- Develop and maintain standard operating procedures, templates, and best-practice guides for entity management processes
- Generate periodic reports on entity portfolio status, compliance health, and upcoming deadlines for leadership review
General
- Serve as the primary point of contact for registered agents, regulatory agencies, outside counsel, and internal stakeholders across Legal, Tax, Finance, and Operations
- Support Legal team members and other employees on additional tasks as assigned
- Help build a best-in-class legal and compliance function with an initial focus on entity management and contracting
Qualifications
- 5+ years of experience in entity management, compliance, and/or legal operations
- BS/BA from an accredited university preferred; equivalent work experience will be considered
- Proficiency with Microsoft Office Suite
- Highly organized and structured, with the ability to juggle multiple priorities
- Excellent oral and written communication skills
- Thrives in ambiguity and works well independently with minimal guidance
- Ability to handle confidential and sensitive information with discretion and integrity
Preferred Qualifications
- Experience in the project management and advisory, construction, or energy industries
- Experience managing entities across multiple international jurisdictions
- Working knowledge of corporate governance principles, statutory compliance requirements, and secretary of state filing procedures
- Proficiency with Cogency or other entity management software
- Experience with SAM.gov registrations, renewals, and filings
- Experience in professional licensing
Compensation & Benefits
- Compensation range: $100,000 - $130,000+ annually, dependent on experience and education
- Comprehensive health coverage (medical, dental, and vision)
- Company-paid life and disability insurance
- Optional benefits like pet insurance, legal, and supplemental health plans
- 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
- Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
- Access to continuous learning and development resources
Additional Notes
- Comfortable with the use of new technologies and software, including generative and agentic artificial intelligence
Location
Miami, Florida
Equal Employment Opportunity
The employer is an Equal Opportunity Employer and welcomes applicants from all backgrounds and identities. No discrimination is made on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.