Senior Executive Assistant, Chief Legal Officer

Overview

A growing organization is seeking a Senior Executive Assistant to provide dedicated support to its Chief Legal Officer (CLO). This role requires a highly professional and discreet individual who can act as a trusted partner, managing complex schedules and sensitive information with sound judgment.

Responsibilities

• Manage a complex, high-volume calendar and coordinate global travel arrangements.
• Handle all incoming and outgoing meeting requests with precision.
• Coordinate meetings involving senior internal stakeholders, external counsel, board members, and regulators.
• Maintain confidentiality and discretion when handling sensitive legal, board, and strategic information.
• Provide proactive support by anticipating needs, identifying risks or conflicts, and ensuring the CLO is well-prepared.
• Support preparation for board meetings, executive sessions, and leadership forums, including agenda management, logistics, and materials coordination.
• Assist with legal team operations such as document coordination, tracking key deliverables, and supporting cross-functional initiatives.
• Process expense reports, manage budgets, coordinate vendor payments (e.g., external counsel), and maintain strong relationships with internal and external partners.
• Collaborate closely with a team of Executive Assistants, mentor junior team members, and contribute to broader EA team initiatives and backup support.

Required Qualifications

• Proven experience providing administrative support in a fast-paced, high-performing, global environment.
• Experience supporting senior executives, preferably within legal, compliance, or other confidential settings.
• Exceptional discretion, judgment, and professionalism in handling sensitive information.
• Strong stakeholder management skills with the ability to engage confidently with executives, board members, and external partners.
• Demonstrated drive, bias for action, and commitment to delivering exceptional support.
• Ability to prioritize and manage competing demands across multiple stakeholders and communication channels.
• Outstanding organizational skills and attention to detail.
• Excellent written and verbal communication skills, capable of interacting seamlessly with employees at all levels.
• Comfortable operating in ambiguity and adapting quickly to shifting priorities.
• Proactive and independent work style with the ability to anticipate needs with minimal guidance.
• Flexibility to handle urgent or time-sensitive matters outside core business hours when necessary.
• Willingness to travel approximately 20% of the time to support executive and board-related onsite needs.
• Must be based in the United States within Pacific, Mountain, or Central Time zones to align with the executive’s working hours.

Compensation and Benefits

• Annual cash compensation range: $96,000 to $144,000 USD.
• Individual compensation packages are tailored based on skills, experience, qualifications, and other job-related factors.
• Benefits are included as part of the total compensation package.

Location

• United States (Pacific, Mountain, or Central Time zones preferred)

Additional Information

• The employer is an equal opportunity organization committed to diversity and inclusion.
• Flexibility and connection are valued; remote or office-based employees are encouraged to build strong team relationships.
• Some roles may require in-person onboarding or attendance at regional office events.
• Accommodations for travel or other needs can be requested during the hiring process.
• Compliance with applicable employment laws, including those specific to Massachusetts, Germany, and India, is observed.
• The organization may use AI tools to assist with candidate screening, but all hiring decisions are made by humans.
• Personal data collected during recruitment is used for hiring and organizational planning purposes, with identity verification as needed.