Senior Executive Assistant, Chief Legal Officer

Overview

A Senior Executive Assistant position is available to support the Chief Legal Officer (CLO) of a global organization. This role requires providing exceptional, trusted support with professionalism, discretion, and sound judgment.

Responsibilities

• Manage a complex, high-volume calendar and global travel arrangements, handling all meeting requests with precision.
• Coordinate meetings involving senior internal stakeholders, external counsel, board members, and regulators.
• Handle highly sensitive and confidential information related to legal priorities, board activities, and strategic initiatives.
• Provide proactive support by anticipating needs, identifying risks or conflicts, and ensuring the CLO is well-prepared.
• Support preparation for board meetings, executive sessions, and leadership forums, including agenda management, logistics, and materials coordination.
• Assist with legal team operations such as document coordination, tracking key deliverables, and supporting cross-functional initiatives.
• Process expense reports, manage budgets, coordinate vendor payments (e.g., external counsel), and maintain strong relationships with internal and external partners.
• Collaborate closely with a team of Executive Assistants, mentoring junior members and contributing to team initiatives and backup support.

Requirements

• Proven success providing administrative support in a fast-paced, high-performing, global environment.
• Experience supporting senior executives, preferably within legal, compliance, or other confidential settings.
• Exceptional discretion, judgment, and professionalism in handling sensitive information and high-stakes interactions.
• Strong stakeholder management skills with confidence engaging executives, board members, and external partners.
• Demonstrated drive, bias for action, and commitment to delivering exceptional support.
• Ability to prioritize and manage competing demands across multiple stakeholders and communication channels.
• Outstanding organizational skills and attention to detail.
• Excellent written and verbal communication skills, able to interact seamlessly with all levels including senior leadership and external contacts.
• Comfort operating in ambiguity and adapting quickly to shifting priorities.
• Proactive mindset with ability to work independently and anticipate needs with minimal guidance.
• Flexibility to handle urgent or time-sensitive matters outside core business hours when needed.
• Availability to travel approximately 20% of the time to support executive and board-related onsite needs.
• Must be based in the United States within Pacific, Mountain, or Central Time zones (Eastern Time zone candidates will not be considered).

Compensation & Benefits

• Annual cash compensation range: $96,000 to $144,000 USD.
• Compensation includes base salary, potential bonuses, and may include equity awards depending on role eligibility.
• Individual packages are tailored based on skills, experience, and qualifications.
• Benefits include comprehensive offerings to support employee growth and well-being.

Location

• United States-based candidates only.
• Must reside in Pacific, Mountain, or Central Time zones to align with executive working hours.

This role offers an opportunity to provide high-level executive support within a dynamic legal environment, requiring discretion, strong organizational skills, and the ability to manage complex priorities.