Senior Governance Paralegal

Overview

This role supports corporate governance, compliance, and entity management needs for a privately held global organization operating across multiple jurisdictions. The Senior Governance Paralegal partners with other governance professionals to manage an entity portfolio and provides direct visibility to executive leadership and shareholders.

Responsibilities

• Lead annual compliance requirements and related governance processes for entities in EMEA, South America, and APAC, including:
  • Prepare entity governance documents such as consents, resolutions, minutes, extracts, POAs, intercompany agreements, organizational charts, and formation documents
  • Support officer and director onboarding and offboarding
  • Process statutory filings and registrations
• Lead annual general meetings and board meetings, including preparation of notices, materials, and/or agendas as needed
• Draft authority and verification certificates
• Respond to regulatory inquiries, audits, and third-party requests for information
• Maintain and improve records and databases, including minute book maintenance
• Monitor and calendar compliance deadlines, annual meeting requirements, and key governance events across jurisdictions to detect, resolve, and prevent compliance deficiencies and regulatory risks
• Attend cross-functional entity project meetings
• Support formations, dissolutions, mergers and acquisitions
• Manage US registrations across all 50 states and US territories
• Participate in building and maintaining an entity management system, including organizing, reviewing, maintaining, and auditing relevant records and processes on an annual basis
• Support audit requests and related functions, including reporting summaries and tracking
• Assist with shareholder lifecycle processes, including elections committees and share issuance/repurchase processes
• Create and manage electronic files, spreadsheets, and checklists for governance processes
• Liaise with internal stakeholders, external counsel, and other third parties to ensure timely completion of projects and compliance requirements
• Stay current on regulatory changes and developments; educate management, Governance, and Finance teams on new legal requirements and corporate best practices
• Improve and simplify processes, drive standardization, and build scalable solutions
• Systematically store, track, and destroy business documents and records in accordance with Data Privacy policies
• Perform limited expense report and billing tasks related to entities within purview
• Lead or participate in other assigned projects to improve Governance team performance

Requirements

• Bachelor’s degree
• Minimum of 15 years of directly relevant experience managing US and international entity governance either in-house or at a law firm
• Technology-forward; comfortable exploring AI to improve workflows
• Experience working with board of directors, senior management, and cross-functional teams; ability to effectively communicate and manage governance requirements
• Excellent writing, proofreading, and editing skills
• Demonstrated ability to multi-task and be detail-oriented with strong organizational skills
• Self-motivated with the ability to accomplish tasks with little oversight
• Excellent time management and prioritization skills, including flexibility to handle change
• Solid judgment and demonstrated ability to take initiative and discern efficient processes
• High degree of integrity and discretion when handling confidential information
• Excellent client relationship skills
• Ability to work independently and in a team environment with employees at all levels, including executive leadership, in a cooperative, professional, and friendly manner
• Ability to read, create, and interpret basic to moderately complex legal documents
• Proficiency in Microsoft 365, specifically Word, SharePoint, Excel, PowerPoint, and Adobe Acrobat Pro

Preferred Qualifications

• Paralegal certificate

Compensation & Benefits

Compensation:

• Overall range: $48.05 - $91.12
• For candidates residing in Alaska, California, Connecticut, Illinois, Maryland, Massachusetts, New Jersey, New York City, Pennsylvania, Virginia, Washington, or the District of Columbia: $55.26 - $91.12
• All other locations: $48.05 - $79,23
• This is a non-exempt overtime eligible role.
• A combination of factors will be considered, including education, relevant work experience, qualifications, skills, certifications, etc.

Benefits include:

• Medical, Dental, and Vision (coverage for employees, dependents, and domestic partners)
• Employee Assistance Program (EAP)
• 401(k) Plan (includes company matching and profit-sharing contributions)
• Discretionary Bonus Program
• Flexible Spending Accounts (FSA) (dependent care, transportation, and eligible medical expenses)
• Paid Time Off (PTO) (accrues beginning on the first day of work; full-time employees accrue 15 days per year; prorated for less than full-time)
• Holidays (minimum of 10 paid holidays per year)
• Family Building Benefits (adoption and fertility assistance)
• Paid Parental Leave (11 weeks for eligible employees)
• Life Insurance & AD&D (100% of premiums covered)
• Short-Term and Long-Term Disability (fully paid)

Location

Remote role.

• Expected application deadline: October 30, 2026

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.