Senior Governance Paralegal

Overview

The Senior Governance Paralegal will support corporate governance, compliance, and entity management for a privately held global corporation operating across multiple jurisdictions. This role requires meticulous attention to detail and strong organizational skills. The position involves partnering with another Senior Governance Paralegal to manage the entity portfolio and provides direct visibility to the C-Suite executive team and shareholders.

Responsibilities

• Lead annual compliance requirements and governance processes for entities in EMEA, South America, and APAC.
• Prepare entity governance documents including consents, resolutions, minutes, extracts, powers of attorney, intercompany agreements, organizational charts, and formation documents.
• Manage officer and director onboarding and offboarding, and process statutory filings and registrations.
• Lead annual general meetings and board meetings; prepare notices, materials, and agendas.
• Draft authority and verification certificates.
• Respond to regulatory inquiries, audits, and third-party information requests.
• Maintain and improve records and databases, including minute book maintenance.
• Monitor and calendar compliance deadlines, annual meeting requirements, and key governance events across jurisdictions to prevent compliance deficiencies and regulatory risks.
• Attend cross-functional entity project meetings.
• Support entity formations, dissolutions, mergers, and acquisitions.
• Manage US registrations across all 50 states and US territories.
• Participate in building and managing the entity management system, including organizing, reviewing, maintaining, and auditing records and processes annually.
• Support audit requests and functions, including reporting and tracking.
• Assist with shareholder lifecycle processes, including elections committees and share issuance/repurchase support.
• Create electronic files, spreadsheets, checklists, and manage databases for governance processes.
• Liaise with internal stakeholders, external counsel, and third parties to ensure timely project completion and compliance.
• Stay current on regulatory changes and educate management, Governance, and Finance teams on legal requirements and best practices.
• Lead process improvements to simplify, standardize, and build scalable governance solutions.
• Manage document storage, tracking, and destruction in accordance with Data Privacy policies.
• Perform limited expense report and billing tasks related to entities.
• Lead or participate in additional projects to improve Governance team performance.

Requirements

• Bachelor's degree.
• Minimum 15 years of directly relevant experience managing US and international entity governance, either in-house or at a law firm.
• Technology-forward mindset; comfortable exploring AI to improve workflows.
• Experience working with boards of directors, senior management, and cross-functional teams.
• Excellent writing, proofreading, and editing skills.
• Strong multitasking, detail orientation, and organizational skills.
• Self-motivated with ability to work independently with minimal oversight.
• Excellent time management and ability to prioritize tasks with flexibility.
• Sound judgment and initiative to identify efficient processes.
• High integrity and discretion handling confidential information.
• Strong client relationship skills.
• Comfortable working independently and collaboratively with employees at all levels, including executives.
• Ability to read, create, and interpret basic to moderately complex legal documents.
• Proficient in Microsoft 365 (Word, SharePoint, Excel, PowerPoint) and Adobe Acrobat Pro.

Preferred Qualifications

• Paralegal certificate.

Compensation & Benefits

• Salary range: $48.05 - $91.12 per hour.
• For candidates residing in Alaska, California, Connecticut, Illinois, Maryland, Massachusetts, New Jersey, New York City, Pennsylvania, Virginia, Washington, or the District of Columbia, the range is $55.26 - $91.12 per hour.
• For all other locations, the range is $48.05 - $79.23 per hour.
• Compensation considers education, experience, qualifications, skills, and certifications.
• This is a non-exempt, overtime-eligible role.

Benefits include:

• Medical, dental, and vision coverage for employees, dependents, and domestic partners.
• Employee Assistance Program (EAP) for confidential personal and work-related support.
• 401(k) plan with company matching and profit-sharing contributions.
• Discretionary bonus program.
• Flexible Spending Accounts (FSA) for dependent care, transportation, and eligible medical expenses.
• Paid Time Off (PTO) starting from the first day of work; full-time employees accrue 15 days per year, prorated for part-time.
• Minimum of 10 paid holidays per year.
• Family building benefits including adoption and fertility assistance.
• Paid parental leave of 11 weeks for eligible employees.
• Life insurance and accidental death & dismemberment insurance fully paid.
• Short-term and long-term disability insurance fully paid.

Location

This is a remote role.

Application Deadline

Applications are accepted until September 14, 2026.