Senior IP Docket Specialist

Overview

This role is responsible for monitoring assigned shared mailboxes and related docket requests and docketing items in a timely manner according to firm guidelines and procedures, using the firm’s IP business docketing software. The Senior IP Docket Specialist reports to the Senior IP Docket Manager and supports additional projects within the Centralized IP Docket Team.

This position may be filled remotely or in any of the organization’s locations.

Responsibilities

• Oversee and ensure accurate entry and date calculation for docket entries
• Assist the Senior IP Docketing Manager with training members of the Central Docketing team
• Review and accurately comprehend documents submitted to ensure all deadlines are identified and docketed
• Review USPTO and foreign filings and double-check accuracy via the foreign and domestic agency websites as necessary
• De-docket completed deadlines
• Verify accuracy of docketed and de-docketed items and resolve any discrepancies
• Ensure accuracy of and update timekeepers assigned to matters
• Create, review, schedule, and distribute accurate advanced docket reports for patent and trademark cases
• Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates and foreign and domestic agency rules and regulations
• Collaborate with Docketing, Risk, IP PSC, and other firm leadership to continually improve docketing best practices, policies, and processes
• Process abandoned and transferred matters and assist with onboarding of incoming portfolios
• Oversee quality assurance review for patent and trademark filings by noting and referring any errors or omissions observed during normal docketing duties
• Open new matters and input records into the IP Docketing system (PattsyWave) for both foreign and domestic patent, trademark, and copyright cases
• Review all correspondence pertaining to IP prosecution and enter all due dates contained in incoming correspondence (including faxes and emails) into the docketing system
• Assist with special projects
• Remain current with developments, procedures, and regulations in U.S. and foreign filing entities
• Perform other duties as assigned

Requirements

• 2-year degree or Paralegal Certificate required; 4-year degree preferred in related field
• 10+ years of IP docketing experience with specific proficiency using IP docketing software such as PattsyWave, Foundation IP, or CPi
• Advanced knowledge of U.S. and foreign patent and trademark prosecution procedures, including statutory and filing deadlines and all facets of IP business workflows
• Working knowledge of the Maintenance Fee-Annuity-Renewal processes for patent and trademark modules
• Proficiency in Microsoft Office; Adobe; and DMS systems such as NetDocs
  • Ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel
• Excellent attention to detail; analytical abilities; research and resourcefulness
• Ability to adapt to change and balance competing demands in a fast-paced environment
• Keep current with USPTO, PCT, Madrid Protocol, and Foreign IP rules and practices

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location/jurisdiction:

• State of California: $70,000 - $142,000
• State of Colorado: $64,000 - $114,000
• State of Illinois: $63,000 - $122,000
• State of Maine: $47,000 - $109,000
• State of Maryland: $68,000 - $102,000
• State of Massachusetts: $70,000 - $133,000
• State of Minnesota: $70,000 - $115,000
• Jersey City, NJ: $76,000 - $137,000
• State of New York: $65,000 - $140,000
• State of Vermont: $69,000 - $132,000
• State of Virginia: $45,000 - $132,000
• State of Washington: $68,000 - $128,000
• Washington, D.C.: $90,000 - $132,000

The above salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and depend on individual and firm performance.

Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• Additional benefits

Location

This position may be filled remotely, or in any of the organization’s locations.

Additional Information

• Cover letter and resume are required when applying.
• The employer provides reasonable accommodations as necessary for individuals with disabilities to apply for and/or perform essential functions.
• EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.