Senior IP Docket Specialist

Overview

A full-service litigation and business law firm with multiple U.S. locations is seeking a Senior Intellectual Property (IP) Docket Specialist. This role may be performed remotely or from any of the firm's offices.

Responsibilities

• Monitor assigned shared mailboxes and docket requests, entering data promptly according to firm guidelines using IP docketing software.
• Oversee accurate entry and date calculation for docket entries.
• Assist the Senior IP Docket Manager with training Central Docketing team members.
• Review and interpret submitted documents to identify and docket all deadlines.
• Verify accuracy of USPTO and foreign filings by cross-checking agency websites.
• De-docket completed deadlines and resolve discrepancies.
• Update and ensure accuracy of timekeepers assigned to matters.
• Create, review, schedule, and distribute advanced docket reports for patent and trademark cases.
• Respond professionally to inquiries from timekeepers and staff regarding docketed dates and agency rules.
• Collaborate with Docketing, Risk, IP PSC, and leadership to improve docketing best practices, policies, and processes.
• Process abandoned and transferred matters; assist with onboarding incoming portfolios.
• Conduct quality assurance reviews for patent and trademark filings, noting and referring errors or omissions.
• Open new matters and input records into the IP docketing system for foreign and domestic patent, trademark, and copyright cases.
• Review all correspondence related to IP prosecution and enter due dates from incoming communications into the docketing system.
• Assist with special projects as assigned.
• Stay current with developments, procedures, and regulations in U.S. and foreign filing entities.

Requirements

• Minimum 2-year degree or Paralegal Certificate required; 4-year degree preferred in a related field.
• At least 10 years of IP docketing experience with proficiency in IP docketing software such as PattsyWave, Foundation IP, or CPi.
• Advanced knowledge of U.S. and foreign patent and trademark prosecution procedures, including statutory and filing deadlines and IP business workflows.
• Working knowledge of Maintenance Fee, Annuity, and Renewal processes for patent and trademark modules.
• Proficiency in Microsoft Office, Adobe, and document management systems such as NetDocs.
• Ability to prepare, export, edit, filter, sort, search, and reformat large Excel spreadsheets.
• Excellent attention to detail, analytical skills, research capabilities, and resourcefulness.
• Ability to adapt to change and manage competing demands in a fast-paced environment.
• Up-to-date knowledge of USPTO, PCT, Madrid Protocol, and foreign IP rules and practices.

Compensation and Benefits

Compensation is commensurate with skills, experience, location, and other legal factors. Expected salary ranges by location are:

• California: $70,000 - $142,000
• Colorado: $64,000 - $114,000
• Illinois: $63,000 - $122,000
• Maine: $47,000 - $109,000
• Maryland: $68,000 - $102,000
• Massachusetts: $70,000 - $133,000
• Minnesota: $70,000 - $115,000
• Jersey City, NJ: $76,000 - $137,000
• New York: $65,000 - $140,000
• Vermont: $69,000 - $132,000
• Virginia: $45,000 - $132,000
• Washington: $68,000 - $128,000
• Washington, D.C.: $90,000 - $132,000

Bonus opportunities are discretionary and based on individual and firm performance. Full-time employees receive benefits including medical and dental coverage, life insurance, short- and long-term disability insurance, pre-tax flexible spending accounts, employee assistance programs, paid time off, paid holidays, and retirement plan participation after eligibility.

Location

This position may be filled remotely or from any of the firm's U.S. locations.

Additional Information

Reasonable accommodations are available for applicants with disabilities. Applicants should submit a cover letter and resume. This employer is an Equal Opportunity Employer and encourages applications from minorities, females, individuals with disabilities, and veterans. Principal applicants only.