Senior IP Docket Specialist

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Posted Aug 29, 2026

Remote · US · Worldwide Full Time

$45K – $142K/yr

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Overview

This role supports the Centralized IP Docket Team as a Senior Intellectual Property (IP) Docket Specialist. Responsibilities include monitoring assigned shared mailboxes and processing related docket requests in a timely manner according to firm guidelines and procedures, using the organization’s IP business docketing software.

This position may be filled remotely or in any of the organization’s locations.

Responsibilities

Oversee and ensure accurate entry and date calculation for docket entries
Assist the Senior IP Docketing Manager with training members of the Central Docketing team
Review documents submitted to ensure all deadlines are identified and docketed
Review USPTO and foreign filings and double-check accuracy via relevant foreign and domestic agency websites as necessary
De-docket completed deadlines
Verify accuracy of docketed and de-docketed items and resolve any discrepancies
Ensure accuracy of and update timekeepers assigned to matters
Create, review, schedule, and distribute accurate advanced docket reports for patent and trademark cases
Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates and foreign and domestic agency rules and regulations
Collaborate with Docketing, Risk, IP PSC and other firm leadership to continually improve docketing best practices, policies, and processes
Process abandoned and transferred matters and assist with onboarding of incoming portfolios
Oversee quality assurance review for patent and trademark filings by noting and referring errors or omissions observed during normal docketing duties
Open new matters and input records into IP Docketing system, PattsyWave, for foreign and domestic patent, trademark, and copyright cases
Review correspondence related to IP prosecution and enter all due dates in incoming correspondence (including faxes and emails) into the docketing system
Assist with special projects
Remain current with developments, procedures, and regulations in US and foreign filing entities
Other duties as assigned

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Requirements

2-year degree or Paralegal Certificate required; 4-year degree preferred in related field
10+ years IP docketing experience with specific proficiency using IP docketing software such as PattsyWave, Foundation IP, or CPi
Advanced knowledge of US and foreign patent and trademark prosecution procedures, including statutory and filing deadlines and all facets of IP business workflows
Working knowledge of the Maintenance Fee-Annuity-Renewal processes for patent and trademark modules
Proficiency in Microsoft Office; experience with DMS systems such as NetDocs; ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel
Excellent attention to detail, analytical abilities, research, and resourcefulness
Ability to adapt to change and balance competing demands in a fast-paced environment
Keep current with USPTO, PCT, Madrid Protocol, and foreign IP rules and practices

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

State of California: $70,000 - $142,000
State of Colorado: $64,000 - $114,000
State of Illinois: $63,000 - $122,000
State of Maine: $47,000 - $109,000
State of Maryland: $68,000 - $102,000
State of Massachusetts: $70,000 - $133,000
State of Minnesota: $70,000 - $115,000
Jersey City, NJ: $76,000 - $137,000
State of New York: $65,000 - $140,000
State of Vermont: $69,000 - $132,000
State of Virginia: $45,000 - $132,000
State of Washington: $68,000 - $128,000
Washington, D.C.: $90,000 - $132,000

Salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time employees receive benefits including:

Medical and dental coverage
Life insurance
Short-term and long-term disability insurance
Pre-tax flexible spending account for certain medical and dependent care expenses
Employee assistance program
Paid Time Off
Paid holidays
Participation in a retirement plan program after meeting eligibility requirements
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