Senior Legal Operations & Admin Executive (fully remote!)

Overview

The organization is seeking a Senior Legal Operations Executive to help ensure the legal team runs smoothly across contracts, vendor spend, billing, and the systems that support these functions. This role partners with colleagues across Legal, Finance, Procurement, and Engineering to improve processes, drive automation, and enhance tool usage.

The position reports to the Head of Legal Operations.

Responsibilities

• Contracts: Own contract execution and filing end to end, ensuring contracts are issued, recorded, and easy for the legal team and relevant stakeholders across the business to retrieve.
• Budget and billing: Oversee payment requests and invoice review; collaborate with Finance to resolve billing issues; support budget tracking and forecasting.
• Vendors: Manage vendor onboarding, renewals, and rate-card administration; enforce External Legal Counsel Guidelines with law firms.
• Systems: Manage relationships with matter management and e-signature platform vendors; oversee integrations and configurations, including approval workflows; help colleagues get more value from legal tools.
• Process improvement and automation: Identify manual processes, design more efficient ways of working, and drive automation through to delivery.
• Documentation: Keep process documentation up to date.

Requirements

• 5+ years in legal operations or a related role (e.g., legal finance, contract management, in-house legal support).
• Experience designing processes that handle high volumes of payment requests and documentation accurately.
• Confident working with large datasets and spreadsheets.
• Fluency in English to coordinate with overseas partners and stakeholders. Additional languages are an advantage.
• Sound judgment with confidential material.
• Comfortable making decisions and escalating only what needs escalation.

Preferred Qualifications

• Experience administering or implementing a matter management, contract management, or e-billing platform.
• Scripting skills or experience working with engineers on automation (e.g., Python, APIs, low-code tools).
• Project or change management experience.
• Experience in a regulated industry, ideally fintech or crypto.

Compensation & Benefits

• Competitive salary and company benefits.

Location

• Remote-first, work-from-home arrangement (may vary depending on the nature of the role and team).

Additional Information

• The organization is an equal opportunity employer.
• Applications may be supported by artificial intelligence (AI) tools during parts of the hiring process (e.g., reviewing applications, analyzing resumes, assessing responses, and identifying potential inconsistencies). Final hiring decisions are made by humans.