Senior Paralegal & Contracts Manager

Overview

This role is for a Paralegal and Contracts Manager to join the legal team. Reporting to the Vice President, Deputy General Counsel, you will partner with business stakeholders across Marketing, Finance, Operations, People, and Tech, and coordinate with outside counsel and vendors.

The position is fully remote from any U.S. state where the organization is authorized to hire.

Responsibilities

Contract Review and Management

• Own the contract intake queue: triage incoming agreements, route them for review, and track each through to signature.
• Draft and provide end-to-end review of NDAs, certificates of engagement, consulting agreements, trademark licenses, and talent agreements.
• Conduct first-pass review of vendor contracts, SaaS agreements, and manufacturer agreements.
• Maintain and develop contract playbooks for various types of agreements.
• Administer the company’s contract management system and keep the electronic document and file management system organized and current.
• Help drive legal automation and efficiency initiatives.

Corporate Governance and Entity Management

• Manage the formation, qualification, and ongoing good standing of the company’s entities.
• Prepare and file Secretary of State documents, including foreign entity registrations and trade name registrations, and maintain registered agent relationships.
• Serve as the primary manager and administrator of corporate records.
• Assist with preparation of materials for Board meetings; draft minutes, resolutions, and written consents.

Cross-functional and Department Support

• Partner with teams across the business (including Marketing, Finance, Operations, People, and Tech) and outside counsel on matters requiring corporate legal support.
• Build and maintain SOPs, process trackers, and self-service tools to keep the department scalable.
• Provide project and administrative support to the legal team, including IP portfolio docketing, brand protection and marketing review support, subpoena intake, and scheduling/deadline management.
• Leverage AI tools to manage legal intake, conduct research, and monitor changes in the legal landscape.

Requirements

• Minimum of 7+ years of experience as a corporate paralegal, contracts manager, and/or legal operations professional in an in-house legal department or law firm.
• Degree in Law, Paralegal Studies, or a related field.
• Strong drafting, organizational, and project-management skills with discretion in handling confidential matters.
• Experience with legal operations, including evaluating and implementing software, process implementation and optimization, and vendor management.
• Proficiency with Google Workspace, Microsoft Office, Docusign, and Box.
• Familiarity with Spotdraft (CLM) and Carta or similar platforms.
• Comfort using AI tools (e.g., Ruli AI, Claude, Gemini) to enhance efficiency with contract review and drafting, research, and legal team operations.
• Experience with subsidiary management and corporate entity filings.
• Ability to work autonomously and manage competing priorities in a fast-paced environment.
• Detail-oriented with strong problem-solving abilities.
• Excellent communication and cross-functional teamwork skills.

Preferred Qualifications

• Experience with financings, mergers and acquisitions, or startup-to-exit corporate work.

Compensation & Benefits

• Competitive base salary and bonus program.
• Medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid Time Off.
• Work from home flexibility.
• Free subscription to IPSY Extra.
• Learning and development programs.
• Salary Range: $110,000 USD - $145,000 USD (final compensation determined by experience and skills; pay is based on non-discriminatory factors including experience, education, skills, and location).

Location

United States Remote: Remote positions which may be performed in any of the states where the organization has established a Business presence: Arizona, California, Connecticut, Florida, Illinois, Kansas, Massachusetts, Missouri, North Carolina, New York, New Jersey, Nevada, Ohio, Pennsylvania, Texas, and Washington.