Senior Paralegal – Corporate Governance and Equity Administration

Overview

This role supports corporate governance, equity plan administration, corporate insurance administration, and related public company compliance activities. Reporting to the Assistant Corporate Secretary, the Senior Paralegal assists with SEC compliance, board and committee support, equity administration workflows, and corporate recordkeeping.

Responsibilities

Corporate Governance

• Assist the Assistant Corporate Secretary and the Corporate Secretary with the preparation, distribution, and retention of board and committee meeting materials.
• Draft agendas, resolutions, minutes, and other supporting documents.
• Manage board and committee annual calendars, director onboarding and continuing education, and director biographical information.
• Support board evaluations and director & officer questionnaires.
• Maintain up-to-date governance policies, charters, and board/committee records.

Public Company and Compliance Matters

• Assist with the preparation and filing of SEC reports (e.g., Forms 8-K, 10-K and Q, proxy statements) and associated disclosure and control processes.
• Oversee Section 16 matters, including preparing and timely filing of Forms 3, 4 and 5.
• Track and monitor evolving corporate governance, SEC, and Nasdaq requirements to ensure compliance.
• Support corporate governance matters for subsidiaries, including charter and by-law changes.
• Maintain corporate records, including minute books, stock registers, and current officer and director listings, and help create, maintain, and improve entity databases.

Equity Plan Administration

• Support corporate legal efforts related to equity programs administered with Fidelity.
• Provide day-to-day project support by tracking status and work streams across equity administration matters.
• Support international equity plans.
• Approve settlements/distributions of director awards.
• Assist in administration of the insider trading policy, including managing trading window logistics and organizing/reviewing 10b5-1 plans.
• Maintain and improve internal tracking and process documents and databases, including an equity tracker and securities playbook.
• Respond to equity administration requests from internal departments, including the Equity Administration team within the finance department.
• Partner with the Equity Administration team to oversee employee equity plans, including employee stock purchase plan and international equity plans; support grant approvals and administration, RSU releases, and audits.
• Assist the Total Awards team with periodic review and maintenance of RSU agreement forms.

Miscellaneous

• Oversee corporate insurance administration as the primary liaison between the insurance broker and the organization.
• Provide certificates of insurance to company clients as required.
• Assist with contract negotiations relating to insurance coverage and lead the renewal process.
• Support litigation, investigations, and disputes, including legal holds, discovery, document production, research, filings, case management, and coordination with internal teams, outside counsel, and vendors.
• Assist in maintaining corporate records, minutes, and associated corporate governance and subsidiary management databases.
• Support special legal team corporate projects, including preparing PowerPoints and other presentations.
• Provide research and drafting support on governance trends, benchmarking, and best practices as required.
• Communicate with internal clients and external service providers and build and maintain positive working relationships.

Requirements

• At least 5 years of corporate legal/paralegal experience performing some or all of the tasks listed above, ideally in a public company.
• Experience supporting a corporate secretary team and working with a board of directors; familiarity with SEC and Section 16 reporting rules.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment and coordinate across functions.
• Dedicated, diligent, and professional.
• Ability to work independently, take on extra responsibility, and act as a leader while remaining collaborative, communicative, and a team player.
• Exceptional attention to detail, discretion, and judgment when handling sensitive matters.
• Strong written and verbal communication skills, including drafting ability.
• Experience interacting day-to-day with senior stakeholders, including the General Counsel and legal team, internal clients, external counsel, and insurance brokers.
• B.A.

Preferred Qualifications

• Paralegal certificate.

Technical Skills

• Strong skills with Microsoft Word, Excel, and PowerPoint.
• Ability to leverage contract lifecycle tools and other legal automation apps/tools.
• Familiarity with BoardVantage, Nasdaq, Fidelity and C T Corp. (HCue) platforms.

Compensation & Benefits

• Salary Range: $120,000.00 - $140,000.00

The posted range is the hiring range for this role—a subset of the broader range available to employees over time—and reflects base salary across a national hiring scale. Final offers are based on several factors, including the candidate's skills and experience, internal pay equity, work location, market conditions for the role, and the specific scope and responsibilities of the position. The top of the range is reserved for candidates who notably exceed the requirements; the lower end applies to those with less experience or fewer preferred qualifications. For positions based in higher-cost zones (e.g., California, New York, New Jersey), actual compensation may exceed the posted range; your recruiter will share specifics during the process.