Overview
A remote Senior Paralegal position is available to provide professional legal support to attorneys within the Department of Legal Affairs (DLA). This role involves managing legal matters in partnership with attorneys, exercising independent judgment to recommend and carry out actions, and bringing matters to closure. The position supports various operations within the organization's footprint and interacts frequently with internal and external clients, outside counsel, third-party vendors, and business associates.
Responsibilities
General Paralegal Duties
- Maintain strict confidentiality, trustworthiness, and integrity.
- Understand and comply with ABA Model Rule 5.3 to avoid unauthorized practice of law.
- Engage in professional development through educational programs, literature review, and CLE offerings.
- Monitor and manage all aspects of legal projects or matters including transactions, governance, investigations, and litigation.
- Assist attorneys with intake, triage, creation, tracking, and prioritization of ongoing matters.
- Request necessary documentation and information from business partners to support attorney work.
- Identify and refine issues to enable attorneys to focus on legal advice.
- Act as first-line reviewer of legal invoices when requested.
- Collaborate with outside counsel as applicable.
- Independently utilize platforms such as ServiceNow, Legal Tracker, iManage, and other document management systems, including reporting.
- Field inquiries from outside counsel and business partners, summarizing legal issues or questions.
- Communicate directly and through correspondence with high-level internal and external customers.
- Develop, prepare, and assemble materials for meetings and presentations.
- Assist with onboarding new team members regarding workflows and processes.
- Identify and recommend process improvements to relevant stakeholders.
- Draft and review contracts including physician, clinical education, clinical research, services agreements, and supply chain purchase agreements.
- Participate in developing practice tools to aid document drafting and review.
- Draft and manage various departmental forms and policies.
- Compose, edit, and proofread correspondence, memos, presentations, and materials within scope of authority.
- Lead or participate in document review to support legal matters.
- Review existing documents and databases to locate preexisting analyses or work products.
- Conduct legal research as requested, including internet and computerized research.
- Assist in maintaining the department’s website and keep model documents current.
- Lead collection of division/local information for updates and revisions.
- Manage special projects as assigned.
- Work independently, manage time effectively, and make informed decisions based on priorities.
- Assist with training new team members.
Practice Area Specific Responsibilities: Healthcare Operations
- Manage intake and triage of new legal service requests via ServiceNow following division policies.
- Draft and prepare a wide range of documents such as resolutions, governance documentation, certifications, consents, reports, articles of incorporation, letters of intent, deeds, and leases.
- Provide substantive support on intellectual property matters, internal advice, regulatory issues, contracting, medical staff matters, and pre-litigation disputes.
- Enter timely status updates in Legal Tracker and ensure accurate matter records and document filing in iManage.
- Coordinate conflict waiver requests ensuring compliance with established requirements.
- Support governmental inquiries, civil investigative demands, regulatory investigations, and litigation components.
- Assist with regulatory filings including certificates of need.
- Coordinate medical staff matters including peer review, credentialing, board investigations, and complaints.
- Draft and review physician/provider agreements and templates; provide education on contracting concepts.
- Draft and review various legal documents including clinical education/affiliation agreements, NDAs, letters of intent, business associate agreements, and others.
- Participate in operational policy reviews and revisions, including statutory research.
- Maintain knowledge of federal and state healthcare laws such as Stark Law, Anti-Kickback Statute, False Claims Act, Medicare/Medicaid billing rules, HIPAA-HITECH, and EMTALA; explain concepts to diverse audiences.
Knowledge, Skills, and Abilities
- Friendly, service-oriented, and sensitive listener who supports others effectively.
- Efficient and effective in performing challenging tasks; anticipates and resolves problems proactively.
- Strong personal management skills and ability to build collaborative relationships with colleagues, customers, and executive management.
- Exceptional attention to detail, critical thinking, and analytical skills.
- Proven ability to organize multiple projects and meet shifting priorities.
- High technical aptitude with working knowledge of Office 365 and ability to learn new software/systems.
- Ability to work independently with initiative.
- Organizational awareness to navigate complex business environments.
- Skilled in identifying and resolving problems and conflicts through clear, respectful communication.
- Ability to explain laws, legal concepts, and tools to various audiences.
- Capable of identifying legal risks and escalating issues appropriately.
Required Qualifications
- Associate's Degree from an ABA-approved Paralegal Studies Program or a certificate from a paralegal program at an accredited institution with at least 24 semester units in law-related courses.
- Minimum 5 years of paralegal experience in a relevant practice area within an in-house legal team or equivalent law practice setting.
- At least 5 years of demonstrated experience performing substantive legal work for multiple attorneys in a relevant practice area.
Preferred Qualifications
- Bachelor's Degree in Paralegal Studies, Law, or Legal Studies.
- Notary Public certification upon hire.
- Minimum 2 years of experience in the healthcare industry working with large integrated health systems.
Compensation
Salary ranges vary by location as follows (hourly rates):
- Alaska (Anchorage): $40.11 - $62.27
- Alaska (Kodiak, Seward, Valdez): $41.81 - $64.91
- California (Humboldt): $40.98 - $64.88
- California (Northern California except Humboldt): $46.91 - $72.82
- California (Southern California except Bakersfield): $41.81 - $64.91
- California (Bakersfield): $40.11 - $62.27
- Idaho: $35.69 - $55.41
- Montana (except Great Falls): $32.29 - $50.13
- Montana (Great Falls): $30.59 - $47.49
- New Mexico: $32.29 - $50.13
- Nevada: $41.81 - $64.91
- Oregon (Non-Portland Service Area): $37.39 - $58.05
- Oregon (Portland Service Area): $40.11 - $62.27
- Texas: $30.59 - $47.49
- Washington (Western except Tukwila): $41.81 - $64.91
- Washington (Southwest - Olympia, Centralia & Below): $40.11 - $62.27
- Washington (Tukwila): $41.81 - $64.91
- Washington (Eastern): $35.69 - $55.41
- Washington (South Eastern): $37.39 - $58.05
Additional compensation may be available including shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonuses.
Benefits
The organization offers a comprehensive benefits package including:
- Retirement 401(k) Savings Plan with employer matching
- Medical, dental, and vision health care benefits
- Life and disability insurance
- Paid time off including parental leave, vacations, holidays, and health-related leave
- Voluntary benefits and well-being resources
Note: Accepting a new position within the organization’s family of facilities may affect current benefits due to changes in legal employer, FTE, union status, location, time-off plans, and health and welfare offerings.
Location
This is a remote position supporting the organization's system offices located in Irvine, California (15480 Laguna Canyon Rd). The role requires working within the Providence system footprint across multiple states including Alaska, California, Montana, New Mexico, Oregon, Texas, and Washington.
Additional Information
- Job Category: Legal
- Job Function: Legal/Compliance/Risk
- Job Schedule: Full time
- Job Shift: Day
- Career Track: Technical/Skilled Support
- Department: Legal Operations
Applicants in the Unincorporated County of Los Angeles will be considered in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
The organization is an Equal Opportunity Employer committed to a discrimination-free workplace and values diversity and inclusion.