Overview
A remote Senior Paralegal position is available to provide professional legal support to attorneys within the Department of Legal Affairs (DLA). This role involves managing legal matters in partnership with attorneys, exercising independent judgment to recommend and carry out actions, and bringing matters to closure. The position supports various operations within the organization's footprint and interacts frequently with internal and external clients, outside counsel, third-party vendors, and business associates.
Responsibilities
General Paralegal Duties
- Maintain strict confidentiality, trustworthiness, and integrity.
- Understand and comply with ABA Model Rule 5.3 to avoid unauthorized practice of law.
- Engage in professional development through educational programs, literature review, and CLE offerings.
- Monitor and manage all aspects of legal projects or matters, including transactions, governance, investigations, and litigation.
- Assist attorneys with intake, triage, creation, tracking, and prioritization of ongoing matters.
- Request necessary documentation from business partners to support attorney work.
- Identify and refine legal issues to focus attorney attention.
- Act as first-line reviewer of legal invoices as requested.
- Collaborate with outside counsel as applicable.
- Independently utilize platforms such as ServiceNow, Legal Tracker, iManage, and other document management systems, including reporting.
- Field inquiries from outside counsel and business partners when attorneys are unavailable, summarizing relevant details.
- Communicate directly and through correspondence with high-level internal and external customers.
- Prepare materials for meetings and presentations.
- Assist with onboarding new team members regarding workflows and processes.
- Identify and recommend process improvements.
- Draft and review contracts including physician, clinical education, clinical research, services agreements, and supply chain purchase agreements.
- Develop practice tools to aid in drafting and reviewing legal documents.
- Draft and manage various DLA forms and policies.
- Compose, edit, and proofread correspondence, memos, presentations, and materials within scope of authority.
- Lead or participate in document review to support legal matters.
- Review existing DLA documents/databases to locate preexisting analyses or work products.
- Conduct legal research as requested.
- Assist in maintaining the DLA website and updating model documents.
- Lead collection of division/local information for updates and revisions.
- Manage special projects as assigned.
- Work independently, manage time effectively, and prioritize based on departmental and organizational goals.
- Assist with training new team members.
Healthcare Operations Specific Duties
- Manage intake and triage of new legal service requests via ServiceNow following division policies.
- Draft and prepare a wide range of documents including resolutions, governance documentation, certifications, consents, reports, articles of incorporation, letters of intent, deeds, and leases.
- Provide substantive support on intellectual property matters, regulatory issues, contracting, medical staff matters, and pre-litigation disputes.
- Enter timely status updates in Legal Tracker and ensure accurate matter records and document filing in iManage.
- Coordinate conflict waiver requests ensuring compliance with established requirements.
- Support governmental inquiries, civil investigative demands, regulatory investigations, and litigation components.
- Assist with regulatory filings including certificates of need.
- Coordinate medical staff matters such as peer review, credentialing, board investigations, and complaints.
- Draft and review physician/provider agreements and templates; provide education on contracting concepts.
- Draft and review various legal documents including clinical education/affiliation agreements, NDAs, letters of intent, and business associate agreements.
- Participate in operational policy reviews and revisions, including statutory research.
- Maintain knowledge of federal and state healthcare laws such as Stark Law, Anti-Kickback Statute, False Claims Act, Medicare/Medicaid billing rules, HIPAA-HITECH, and EMTALA, and explain concepts to diverse audiences.
Knowledge, Skills, and Abilities
- Friendly, service-oriented, and sensitive listener.
- Proactive problem anticipation and corrective action.
- Strong personal management and ability to build collaborative relationships.
- High attention to detail with critical thinking and analytical skills.
- Ability to organize multiple projects and meet shifting priorities.
- Technical aptitude with proficiency in Office 365 and legal software.
- Ability to work independently with initiative.
- Organizational awareness in complex business environments.
- Effective problem and conflict resolution through clear communication.
- Ability to explain legal concepts and identify legal risks.
Required Qualifications
- Associate's Degree from an ABA-approved Paralegal Studies Program or equivalent certificate/degree with at least 24 semester units in law-related courses.
- Minimum 5 years of paralegal experience in a relevant practice area within an in-house legal team or law practice.
- Demonstrated experience performing substantive legal work for multiple attorneys in a relevant practice area.
Preferred Qualifications
- Bachelor's Degree in Paralegal Studies, Law, or Legal Studies.
- Notary Public certification upon hire.
- At least 2 years of experience in the healthcare industry working with large integrated health systems.
Compensation
Salary ranges vary by location as follows (hourly rates):
- Alaska (Anchorage): $40.11 - $62.27
- Alaska (Kodiak, Seward, Valdez): $41.81 - $64.91
- California (Humboldt): $40.98 - $64.88
- California (Northern CA except Humboldt): $46.91 - $72.82
- California (Southern CA except Bakersfield): $41.81 - $64.91
- California (Bakersfield): $40.11 - $62.27
- Idaho: $35.69 - $55.41
- Montana (except Great Falls): $32.29 - $50.13
- Montana (Great Falls): $30.59 - $47.49
- New Mexico: $32.29 - $50.13
- Nevada: $41.81 - $64.91
- Oregon (Non-Portland): $37.39 - $58.05
- Oregon (Portland): $40.11 - $62.27
- Texas: $30.59 - $47.49
- Washington (Western except Tukwila): $41.81 - $64.91
- Washington (Southwest - Olympia, Centralia & below): $40.11 - $62.27
- Washington (Tukwila): $41.81 - $64.91
- Washington (Eastern): $35.69 - $55.41
- Washington (South Eastern): $37.39 - $58.05
Additional compensation such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonuses may be available.
Benefits
A comprehensive benefits package is offered, including:
- Retirement 401(k) Savings Plan with employer matching
- Medical, dental, and vision insurance
- Life and disability insurance
- Paid time off including parental leave, vacations, holidays, and health-related leave
- Voluntary benefits and well-being resources
Location
This is a remote position supporting offices located in Irvine, California (15480 Laguna Canyon Rd). The role requires working within the Providence system offices but is performed remotely.
Additional Information
- The successful candidate's placement on the salary range will be based on relevant experience and other factors.
- The role requires adherence to confidentiality and legal ethical standards.
- Equal opportunity employment is practiced, with commitment to a discrimination-free workplace.
- Applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws where relevant.