V105- Legal Assistant

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Posted Oct 24, 2026

Remote · Brazil · South Africa · US Full Time

$1.1K – $1.2K/mo

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Overview

This role provides organized, responsive administrative support in a busy legal environment. You will manage client communications, calendars, electronic case files, and essential administrative processes while working closely with the attorney and legal team. The position is well-suited to detail-oriented, service-minded professionals who can manage changing priorities, maintain discretion, and ensure accurate, timely follow-through.

Responsibilities

Route correspondence and documentation to the appropriate team members
Support daily administrative operations of the legal team
Assist clients with nonlegal administrative questions and general information
Respond to client inquiries by email and telephone (limited volume of incoming client calls, estimated at approximately five calls per day)
Provide general legal administrative support for active matters
Manage case-related documents, emails, and information
Open, organize, and maintain electronic client and case files
Anticipate routine client needs and help ensure a smooth, supportive client experience
Build positive rapport with clients and maintain a reassuring communication style
Schedule appointments or relay messages to the attorney when necessary
Ensure clients receive logistical information before scheduled appearances
Confirm upcoming court appearances and other scheduled appointments
Protect confidential and sensitive client information
Determine the nature of client requests and provide appropriate administrative assistance
Escalate legal questions and matters requiring attorney involvement
Complete administrative follow-up related to client matters
Forward appropriate third-party communications to clients
Monitor and manage incoming communications through Microsoft Outlook
Contact courts and other relevant offices to confirm appearances, appointments, and logistical information
Provide logistical information, including court addresses, appointment details, and scheduling information
Monitor email communications to ensure important requests are not overlooked
Direct important correspondence to the appropriate person
Follow up with clients to confirm they received the information they need
Communicate relevant administrative updates to clients in a timely manner
Schedule client appointments and coordinate commitments on the attorney’s calendar
Serve as a professional and approachable point of contact for existing clients
Monitor deadlines and help ensure administrative tasks are completed on time
Assist with electronic filing and routine case management processes

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Requirements

Previous experience working in a law firm or legal environment is required
Excellent written and verbal English communication skills are required
Strong computer skills and the ability to learn new legal and communication platforms are required
Experience managing professional email inboxes and calendars is required
Experience handling confidential and sensitive client information is required
Schedule: Monday through Friday, 9:00 AM to 5:00 PM
Timezone: The source information does not specify the applicable timezone

Preferred Qualifications

Experience as a Legal Assistant, Legal Administrator, Client Care Assistant, or in a similar position is preferred
Previous experience with LEAP Legal Software or Zoltiles is beneficial but not required, provided the candidate is comfortable learning new software