V105C - Pre-Litigation Paralegal Specialist

Overview

This role supports the pre-litigation legal team by ensuring case files are accurate, complete, and well-organized throughout the early stages of litigation. You will work closely with paralegals and attorneys to manage medical records, billing documentation, liens, and settlement-related materials that affect case readiness and outcomes.

Responsibilities

• Calculate health insurance payments and support lien dispute processes
• Confirm advance costs and value screen subtotals against accounting records
• Contact medical providers to confirm balances and billing information
• Identify health insurance information and subrogation contacts
• Retrieve missing insurance cards from clients when needed
• Reconfirm provider balances when verification exceeds 30 days
• Contact clients to confirm addresses for escrow disbursements or office pickup
• Properly tag all incoming correspondence into case files
• Identify missing bills and notify paralegals when documents are needed
• Support pre-litigation paralegals and attorneys with daily case documentation needs
• Confirm payment addresses for providers and insurance carriers
• Cross-reference bills between case documents and value screens
• Request and track reductions; upload all related documentation
• Assist with preparing settlement statements, ensuring balances are current
• Disburse checks and scan copies into the system for record-keeping
• Review prior file handler notes to verify case accuracy
• Follow up on escrow items and confirm final payments or balances
• Open liens and assist with lien-related documentation
• Send medical and billing authorizations to providers and collection agencies
• Track response timelines and conduct follow-up when responses are delayed
• Locate account numbers and verify dates of service and billed amounts
• Confirm all bills and payments are accurately reflected in the value screens
• Complete additional tasks as assigned to support the pre-litigation team

Requirements

• Office hours: 8:30 AM to 5:30 PM EST
• Location: Remote
• Work shift: 8:30 AM - 5:30 PM [EST][EDT] (United States of America)
• Minimum of 1 year of experience as a legal assistant, or in a legal support role, and/or related Bachelor's degree in legal studies

Preferred Qualifications

• Prior experience in personal injury or pre-litigation environments

Software and Tools

• Microsoft Office Suite
• Case management systems
• PDF and document management tools
• Email and calendar systems

Required Skills

• Strong attention to detail and accuracy in file management
• Excellent organizational and documentation skills
• Strong written and verbal communication skills
• Ability to follow up persistently with providers and third parties
• Ability to manage multiple tasks and deadlines simultaneously
• Comfort handling repetitive follow-up-driven tasks
• Proficiency with Microsoft Office and case management systems
• Ability to work collaboratively with paralegals and attorneys

Languages

• English
• Spanish

Compensation & Benefits

• Monthly compensation range: from $1,150 USD to $1,220 USD