Contract Administrator

Overview

The organization is seeking a detail-oriented, proactive Contract Administrator to join the Legal and Contracts team. This role supports the day-to-day lifecycle of both commercial and government (DoD, IC, and Civil) contracts.

Responsibilities span contract review and drafting, risk identification and escalation, proposal and capture support, post-award administration, and maintaining audit-ready records. Collaboration will occur with Growth (Business Development), Mission Engineering (Program Management), and Supply Chain.

This position can be performed remotely from an approved location.

Responsibilities

• Contract Review & Drafting: Produce and conduct initial reviews of standard NDAs, Teaming Agreements, Subcontracts, Consulting Agreements, Vendor Agreements, and Purchase Order terms against established playbooks and templates. Ensure basic flow-down of prime contract requirements under guidance.
• Risk Identification & Escalation: Identify deviations from playbook positions and unfavorable clauses; prepare structured initial review summaries and flag business/legal risks for senior contracts counsel.
• Proposal & Capture Support: Partner with Growth/capture during the pre-award lifecycle; assist with RFP compliance checklists, representations and certifications, and proposal submission administrative packages.
• Contract Administration & Deliverable Tracking: Monitor post-award execution, track contractual deliverables and CDRLs in project management systems (e.g., Asana), coordinate standard contract modifications, and serve as a day-to-day administrative point of contact for customer counterparts.
• Government Systems Administration: Maintain and update active profiles, representations, and certifications across government portals including SAM.gov, PIEE, WAWF, and supplier databases.
• Contract Operations & Records: Maintain an audit-ready digital filing system, ensure version control, and accurately log contract metadata and key deadlines across active and legacy files.
• Cross-Functional Collaboration: Coordinate with Growth, Mission Engineering, and Supply Chain on contracting status, timelines, and deliverable submissions.

Qualifications

• Experience: 3+ years of experience in contracts administration, subcontracts, or legal operations (including relevant internships). Ideally, experience includes exposure to a government defense contractor, aerospace company, or tech startup in a relevant industry.
• Education: Bachelor’s degree with 2+ years of relevant experience, or Master’s degree.
• Government Procurement Knowledge: Basic working knowledge of FAR/DFARS concepts and familiarity navigating federal systems such as SAM.gov, PIEE, and WAWF.
• Organization & Throughput: Strong organizational skills and attention to detail; ability to manage concurrent routine tasks and track shifting deadlines without dropping details.
• Communication & Collaboration: Clear written and verbal communication skills; ability to build productive working relationships across internal teams and external customer counterparts.
• Problem Solving: Ability to resolve issues using analysis and investigation, applying company policies and guidance appropriately.

Preferred Qualifications

• Active TS security clearance or eligibility to acquire one.
• Exposure to space systems, satellite operations, or aerospace contracting.
• Experience working with Contract Lifecycle Management (CLM) tools.
• Professional certification coursework (e.g., NCMA CFCM or CPCM).
• Proximity to San Jose, CA office to work hybrid three days per week.

Compensation & Benefits

• Salary range: $66,000 - $119,000
• Additional compensation: Competitive equity grant and comprehensive benefits package.
• Final compensation will be determined based on skills, qualifications, experience, and geographic location as assessed during the interview process.

Benefits include:

• Medical, dental, and vision insurance
• 401k retirement plan
• Short & long term disability and life insurance
• Three weeks paid vacation for new employees
• 12 paid holidays
• Unlimited sick time
• Paid parental leave

Location

Remote work is available from an approved location.

ITAR/EAR Requirements

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be:

• (A) a U.S. person, defined as:
  • (i) U.S. citizen or national,
  • (ii) U.S. lawful, permanent resident (green card holder),
  • (iii) refugee under 8 U.S.C. 1157, or
  • (iv) asylee under 8 U.S.C. 1158,
• (B) eligible to access the export controlled information without a required export authorization, or
• (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency.

The organization may decline to pursue any export licensing process for legitimate business reasons.