Contract Administrator II

Overview

This role supports contract administration across the contract lifecycle(s), partnering with business and operational teams to assist with contracts, subcontracts, and proposals.

Responsibilities

• Administer, monitor, and manage a portfolio of government and commercial contracts, subcontracts, NDAs, MOUs/MOAs, Teaming Agreements, and Purchase Orders from bid through closeout.
• Review contractual documents to ensure adherence to company policy, FAR, and DFARS requirements; identify contractual risks and compliance issues.
• Assist with reviewing solicitation terms, identifying exceptions, preparing proposals, and assembling contract documentation packages.
• Evaluate, log, and process contract changes and modifications; coordinate execution with internal program teams and external contracting officers.
• Monitor contract milestones, deliverables, billing schedules, and payments; assist Finance with invoice verification and cost-control tracking.
• Assist with subcontract administration, ensuring appropriate FAR/DFARS flow-down provisions and required documentation are integrated.
• Maintain organized, audit-ready physical and digital contract files; manage metadata in internal databases to support compliance with records retention standards.
• Timekeeping

Requirements

• Two to four years of contract administration experience, with direct exposure to federal government contracting and business operations.
• Solid working knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
• Foundational understanding of standard contract types, including associated terms, conditions, and risk profiles.
• Extremely detail-oriented and meticulous approach; ability to spot out-of-place language and thrive on organizational precision.
• Strong communication skills and a positive, can-do attitude; ability to build effective relationships and coordinate cross-functionally with agile engineering teams, program management, and external government agencies.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and contract or document management systems.

Preferred Qualifications

• Direct experience working within the defense-tech, software, or federal proposals sector.
• Proficiency communicating and collaborating asynchronously via Slack and Teams.
• An active or previous U.S. Security Clearance.
• Bachelor’s degree in Business Administration, Government Contracting, or a related discipline.

Compensation & Benefits

Pay Bands (Contract Administrator)

• Contract Administrator II: $53,700.00 - $99,700.00

Benefits

• Medical, Dental, Vision (60% of premium paid by the company)
• HSA / FSA Medical Plans
• 401K with 6% Company Match
• Unlimited Time Off
• Observes all federal holidays, including a week off for Christmas
• Maternity Leave (6 weeks)
• Paternity Leave (3 Weeks)
• Professional Development ($1200 annual allowance)
• Discount Platform
• Pay Transparency
• Flexible Work Schedule
• Hybrid Work

Location

Fort Walton Beach, Florida (headquarters); role is part of a matrix organization.

Other Requirements

• Must currently hold or be eligible to obtain and maintain the proper US DoD issued security clearance, which requires US Citizenship. Security clearance eligibility may be discussed during the interview phase.
• Successfully complete background check and maintain a valid USA driver’s license.
• Drug-free work environment using mandatory pre-employment drug testing per all applicable laws.

Equal Opportunity Statement

This organization is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. Employment decisions are made based on qualifications, merit, and business need.