Contracts & Proposals Manager

Overview

This role is a 7-month contract position.

Reporting to the VP of Legal for North America, the Contract & Proposal Manager (contractor) coordinates the organization’s responses to Requests for Proposals (RFPs), Requests for Information (RFIs), tenders, and customer security and vendor questionnaires across North America, Australia, and New Zealand. You will manage RFX activities end-to-end, coordinating subject matter experts across sales, security, finance, and legal to produce accurate, on-time responses.

In addition, you will help maintain and improve the organization’s RFX content library and playbooks so future submissions are faster and stronger. This maternity leave cover contract is ideal for someone who thrives on deadlines, enjoys detail-oriented work, and brings structure to cross-functional projects.

Responsibilities

• Own end-to-end coordination of responses to RFPs, RFIs, tenders, and customer security and vendor questionnaires (RFXs), acting as project manager from intake through submission.
• Partner with subject matter experts across sales, security, finance, and legal to gather accurate, up-to-date information needed for RFX responses.
• Coordinate RFX-associated activities such as item assignments, calendar reminders, response strategy meetings, and executive sign-off; follow up as needed to keep responses on track.
• Draft and prepare RFX response content that aligns with prospect and customer requirements while adhering to internal guidelines and approved positioning.
• Ensure final response packages are appropriately formatted, reviewed, and submitted on time.
• Develop, maintain, and continuously improve a library of RFX content, template language, and playbooks for future use.
• Support the broader contract management process, including basic contract and NDA review, redlining, and coordination with the legal team on related documentation.
• Maintain accurate records, ensure data integrity, and provide reporting for RFX and contract activity within the organization’s contract management and RFX tools.
• Escalate complex or high-risk RFX responses and contractual questions to legal counsel as appropriate to minimize business risk.
• Comply with organizational values, policies, and standards, and support compliance with applicable local statutory and legislative requirements.

Requirements

• 3+ years of experience coordinating RFPs, RFIs, tenders, or customer/vendor questionnaires, or in contract administration; ideally within a SaaS or technology business.
• Ability to manage intake, routing, and approvals for RFX documentation, including reading, comprehending, and parsing requirements and plans of action from RFX materials.
• Proven cross-functional collaboration experience, including managing competing priorities across departments and time zones and delivering results under pressure.
• Strong project management skills with the ability to manage multiple deadlines.
• Basic understanding of commercial contract law, best practices, and risk identification.
• Proficiency in Microsoft Office; familiarity with Salesforce, Confluence, Jira, or similar enterprise-level programs.
• Excellent written and verbal communication and organizational skills, with high attention to detail and the ability to work autonomously.

Preferred Qualifications

• Experience with Gov Procurement and Bid Management tools (e.g., BidPrime, BidNet Direct, GovSpend) or other RFx sourcing platforms.
• Comfortable leveraging Claude or similar enterprise AI tools.

Compensation & Benefits

In addition to annual leave, the organization offers:

• 4 extra “YOU” days off each year—take a break, no questions asked.
• Company-sponsored volunteering days to give back.
• Generous parental leave policies for growing families.
• Work from Overseas Policy (explore the world in the approved list of cities while you work).
• Discounted Private Health Insurance plans.
• A subscription.

Location

This role supports RFX coordination across North America, Australia, and New Zealand.