Contracts Specialist

Overview

This role plans and coordinates contract actions to support winning, negotiating, administering, and closing contracts. Responsibilities include ensuring compliance with applicable laws, regulations, and contract terms and conditions for assigned contracts. The position typically works under limited supervision and direction, with discretionary and substantial decision-making authority.

Remote candidates (preferably based on the East Coast) will be considered and should be prepared to travel to the organization’s facilities and/or customer sites as needed.

Responsibilities

• Negotiate and administer contracts, including proposal planning, proposal preparation and submission, negotiation, contract administration, and contract closeout (subject to appropriate approvals) with U.S. government and non-government customers.
• Track performance against contract deliverables and assess impacts on cash receipts.
• Track customer obligations and deliverables against contract requirements and advise stakeholders.
• Coordinate with the supply chain team to ensure required flowdowns are incorporated into agreements with suppliers and subcontractors.
• Coordinate with Business Development, Program Management, Engineering, Business Unit Management, and Cost Estimating on proposal preparation and submission.
  • Review solicitation requirements and provide a risk assessment to Proposal/Program Managers.
• Conduct customer negotiations in coordination with program leads and other relevant stakeholders, maximizing benefits to the organization.
• Ensure compliance with departmental and company-wide contract policies and procedures so work meets legal, regulatory, and contractual requirements in accordance with the Contracts Department Desk Guide.
• Provide updates to the Contracts Department, relevant stakeholders, and program managers on outstanding issues that may impact program, departmental, and/or organizational objectives for assigned contracts.
• If applicable, comply with export license requirements and ensure shipments of hardware and delivery of technical data follow export compliance requirements.
• Upon receipt of a signed contract, work with a shared team to ensure accurate sales orders are in place to authorize work.
• Ensure compliance with U.S. statutes and regulations, particularly the Foreign Corrupt Practices Act, and applicable foreign government statutes and regulations for the organization’s contracts/subcontracts.
• Negotiate Non-Disclosure Agreements, Memoranda of Understanding/Agreement, and similar agreements in support of assigned programs.
• Monitor the status of data and hardware deliveries and advise management of anticipated/actual delinquencies.
• As necessary, support program engagement with shared services to ensure contract billings and payments are submitted and received in a timely manner, including follow-up on unbilled receivables or overage billings.
• Ensure contract databases are updated accurately and timely.
• Coach personnel in Program Management, Engineering, Business Development, Quality, and Material on contracting law, regulation, and process.

Requirements

• Bachelor’s degree or equivalent work experience.
• Five (5)+ years of related experience.
• Strong customer-facing (sales) experience.
• Proficient in the use of PC and associated software.
• Familiarity with MS Office, Excel, SharePoint, SAP, and PowerPoint.
• Analytical skills to organize, plan, execute, and administer contracts and agreements with various customers.
• Interpersonal skills to operate in extremely delicate, sensitive, and/or complex situations involving U.S. and foreign agencies and commercial customers.
• Ability to prioritize work and meet tight deadlines.
• Occasional domestic travel is required.

Preferred Qualifications

• Solid working knowledge of FTA forms.
• Experience in SaaS and/or international contracts.

Compensation & Benefits

• Pay range: $86,000.00 - $100,000.00 + benefits.
• This pay range is a general guideline and not a guarantee; additional offer factors include responsibilities, education, experience, knowledge, skills, abilities, internal equity, market data alignment, any applicable bargaining agreement (if any), and other law.

Location

Remote candidates (preferably based on the East Coast) are preferred. Travel to facilities and/or customer sites as needed.

Worker Type

Employee