Contracts Specialist

Overview

This role plans, coordinates, and administers contract actions to win, negotiate, administer, and close contracts. The position ensures compliance with applicable laws, regulations, and contractual terms and conditions for assigned contracts, typically working under limited supervision with discretionary and substantial decision-making authority.

Remote candidates (preferably based on the East Coast) will be considered. Travel to the organization’s facility and/or customer sites is required as needed.

Responsibilities

• Negotiate and administer contracts, including proposal planning, proposal preparation and submission, contract negotiation, contract administration, and contract closeout (subject to appropriate company and departmental approvals) with U.S. government and non-government customers.
• Track performance against contract deliverables and monitor impacts on cash receipts.
• Track customer obligations and deliverables against contract requirements and provide advisement.
• Coordinate with the supply chain team to ensure any necessary flowdowns are incorporated in agreements with suppliers and subcontractors.
• Collaborate with Business Development, Program Management, Engineering, business unit management, and Cost Estimating during proposal preparation and submission. Review solicitation requirements and provide a risk assessment to Proposal/Program Managers.
• Negotiate with customers, working directly with program leads and other stakeholders, to conduct negotiations in a manner that maximizes benefit to the organization.
• Ensure compliance with departmental and company-wide contract policies and procedures so work meets legal, regulatory, contractual, and organizational requirements, in accordance with the Contracts Department Desk Guide.
• Keep the Contracts Department and relevant stakeholders informed of outstanding issues that may impact program, departmental, and/or organizational objectives for assigned contracts.
• If applicable, comply with export license requirements and ensure shipments of hardware and delivery of technical data are completed in accordance with the organization’s Export Compliance Manual.
• Upon receipt of a signed contract, work with shared teams to ensure accurate sales orders are in place to authorize work to be completed.
• Ensure compliance with U.S. statutes and regulations, particularly the Foreign Corrupt Practices Act, and applicable foreign government statutes and regulations for the organization’s contracts/subcontracts.
• Negotiate Non-Disclosure Agreements, Memoranda of Understanding/Agreement, and similar agreements in support of assigned programs.
• Monitor status of data and hardware deliveries and advise management of anticipated/actual delinquencies.
• Support the program team’s engagement with shared services as needed to ensure contract billings and payments are submitted and received in a timely manner, including follow-up on unbilled receivables or overage billings as needed.
• Ensure contract databases are updated accurately and on time.
• Coach personnel in Program Management, Engineering, Business Development, Quality, and Material on contracting law, regulation, and process.

Requirements

• Bachelor’s degree or equivalent work experience.
• Five (5)+ years of related experience.
• Strong customer-facing (sales) experience is required.
• Solid working knowledge of FTA forms is a plus.
• Experience in SaaS and/or international contracts is desirable.
• Proficient in the use of PC and associated software.
• Familiarity with MS Office, Excel, SharePoint, SAP, and PowerPoint.
• Analytical skills to organize, plan, execute, and administer contracts and agreements with various customers.
• Interpersonal skills to interact in extremely delicate, sensitive, and/or complex situations with U.S. and foreign agencies and commercial customers.
• Ability to prioritize projects and work under tight deadlines.
• Occasional domestic travel is required.

Compensation & Benefits

• Pay range: $86,000.00 - $100,000.00 + benefits.
• The pay range is a general guideline only and not a guarantee of compensation or salary. Offer amounts may consider responsibilities, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Worker Type

Employee