Corporate Governance Specialist - Proxy

Overview

This is a temporary assignment lasting 12–14 weeks; it may extend or end sooner.

The Corporate Governance Specialist will support public-company clients within the Issuer Direct team, focusing on governance, compliance, and shareholder-meeting activities. The role coordinates accurate, timely delivery of governance-related services and materials, including annual and special meeting support, proxy and shareholder communications, regulatory filing coordination, and maintenance of client records and project documentation.

Responsibilities

• Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications.
• Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation to track milestones and deadlines.
• Assist with preparation, review, and distribution of proxy materials, including meeting notices, ballots, scripts, reports, and other governance-related deliverables.
• Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers to obtain required information and keep projects moving to completion.
• Support regulatory filing workflows by collecting and validating information required for SEC and exchange-related submissions; escalate legal or interpretive questions to the appropriate subject-matter expert.
• Provide day-to-day client support by responding to requests, researching issues, documenting decisions, and communicating status, risks, and next steps clearly.
• Monitor voting and meeting-readiness activities; support preliminary and final reporting and help reconcile discrepancies before client deliverables are issued.
• Perform quality-control reviews to confirm accuracy and consistency of names, dates, record dates, meeting details, security information, and other critical data across materials and systems.
• Identify potential timing, data, compliance, or execution risks and escalate concerns promptly to the appropriate manager or functional partner.
• Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services to deliver an integrated client experience.
• Maintain current procedures, templates, and process documentation; recommend practical improvements to strengthen controls, efficiency, and service quality.
• Protect confidential client, shareholder, and transaction information and follow all applicable information security, recordkeeping, and internal-control requirements.
• Support client onboarding, cross-training, and other team priorities as assigned.

Requirements

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment.
• Working knowledge of public-company governance and shareholder-meeting processes; familiarity with SEC proxy rules, exchange requirements, and transfer agency concepts is preferred.
• Experience coordinating deadline-driven projects involving multiple internal and external stakeholders.
• Strong attention to detail and demonstrated ability to review documents, data, and instructions for accuracy and completeness.
• Clear, professional written and verbal communication skills, including the ability to explain status, requirements, and issues to clients and colleagues.
• Ability to organize competing priorities, maintain accurate records, and meet fixed regulatory and client deadlines.
• Sound judgment, including the ability to recognize risk, protect confidential information, and escalate issues appropriately.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams; experience with governance, proxy, filing, CRM, or workflow platforms is preferred.
• Collaborative, service-oriented approach with the ability to work independently within established procedures.
• Experience in proxy voting platforms such as Broadridge and Mediant.
• Bachelor’s degree in business, finance, legal studies, communications, or a related discipline preferred, or equivalent relevant experience.

Compensation & Benefits

• $22.00 – $24.00 hourly

Employment is subject to satisfactory pre-employment screening checks, including 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks.

Location

Not specified in the job description.