Overview
Fully remote role supporting the legal and compliance functions of a public company.
This position focuses on corporate governance, public-company filings, and related legal processes to ensure timely execution of critical filings, board and committee preparation, and governance record maintenance.
Responsibilities
- Support preparation and filing of periodic and current SEC reports, including Forms 10-K, 10-Q, and 8-K.
- Coordinate filing logistics with internal and external stakeholders.
- Manage Section 16 filings and administer the insider trading policy.
- Assist with proxy statement preparation and annual meeting logistics.
- Support stock administration and equity matters, including cap table management.
- Ensure compliance with Nasdaq listing requirements.
- Prepare board and committee meeting materials and manage related logistics.
- Administer the board portal and maintain meeting minutes and resolutions.
- Maintain minute books and governance records for domestic and foreign entities.
- Assist with state and subsidiary filings and registered-agent coordination.
- Support litigation matters, insurance claims, and legal process responses.
- Utilize AI tools and legal technology to streamline workflows and improve efficiency.
- Collaborate with attorneys, legal operations, finance, and other teams to meet deadlines.
Requirements
- Bachelor’s degree or equivalent education, training, or experience; ABA-approved paralegal certificate preferred.
- At least 8 years of corporate or public-company paralegal experience, including both law firm and in-house roles.
- Knowledge of SEC reporting, Section 16, Nasdaq listing standards, and public-company governance.
- Experience with public-company filing tools (e.g., EDGAR, XBRL), board portals, and entity management software.
- Strong organizational skills and demonstrated ability to manage deadline-driven calendars.
- Ability to handle confidential and material non-public information with discretion.
- Experience supporting corporate secretaries and boards of directors.
- Proactive, dependable, and solutions-oriented approach with a high sense of ownership.
- Familiarity with, or willingness to use, AI tools and legal technology.
- Clear communication skills and ability to work with cross-functional teams.
Preferred Qualifications
- Experience in litigation support, insurance claims, or stock administration.
- Experience in a public technology or SaaS company.
Compensation & Benefits
- The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.
Equal Opportunity Statement
The employer is an equal opportunity employer and celebrates diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.