Legal Administrative Assistant

Overview

This role is a Contract/Consultant position providing administrative and operational support to the Corporate Legal Department.

Working hours are typically 9:00 AM to 6:00 PM Eastern Time, Monday through Friday. Applicants should have an excellent command of the English language, both spoken and written. Resumes/CVs must be submitted in English.

Responsibilities

• Coordinate Legal Department calendars, meetings, appointments, and internal discussions.
• Schedule meetings across time zones and ensure participants receive invitations, relevant materials, and necessary updates.
• Prepare meeting agendas, organize supporting documents, and track follow-up items as needed.
• Assist with travel arrangements and other administrative logistics, as required.
• Coordinate incoming administrative requests and departmental activities.
• Organize, maintain, and update departmental files, folders, and administrative records.
• Ensure documents are properly named, stored, and accessible to authorized team members.
• Assist with document preparation, formatting, proofreading, and distribution.
• Maintain organized records of meetings, action items, and administrative processes.
• Handle confidential information with discretion and follow appropriate document access and handling procedures.
• Maintain and update internal dashboards, trackers, and project management systems, including Monday.com.
• Track administrative deadlines, pending requests, follow-up items, and outstanding documentation.
• Coordinate with team members to collect updates and help ensure tasks progress on schedule.
• Gather and organize information for internal reports and departmental updates.
• Follow up on assigned action items and communicate status updates to relevant stakeholders.
• Maintain administrative procedures, checklists, templates, and workflows.
• Help identify and resolve scheduling conflicts, missing information, and outstanding administrative tasks.
• Support consistent use of departmental tools, systems, and administrative processes.
• Suggest practical improvements to filing, scheduling, tracking, and coordination activities.

Requirements

• Must be available to work Monday–Friday, 9:00 AM – 6:00 PM Eastern Time.
• Must have a stable internet connection and professional remote working setup.
• Resume must be submitted in English to be considered.
• Ideally 2+ years of experience in administrative support, executive assistance, office coordination, or a similar role.
• Experience coordinating calendars, meetings, documentation, and multiple competing priorities.
• Familiarity with project management tools, internal trackers, and document management systems is an advantage.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Legal Administration, or a related field.
• Experience supporting a legal department, law firm, executive team, or corporate department.
• Experience in a corporate environment, professional services firm, legal department, financial services organization, or another structured business environment.

Technical Skills

• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams.
• Experience with project management and task tracking tools, such as Monday.com.
• Ability to maintain organized digital files and document repositories.
• Strong calendar management, meeting coordination, and administrative tracking skills.
• Ability to learn and use internal systems and software efficiently.

Essential Soft Skills

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Clear and professional written and verbal communication in English.
• Proactive approach to administrative support and follow-up.
• Ability to prioritize tasks and manage competing deadlines.
• Strong interpersonal skills and a collaborative mindset.
• Discretion and professionalism when handling confidential information.
• Adaptability and willingness to assist with a variety of administrative needs.
• Ability to work independently while supporting the broader team’s priorities.

Compensation & Benefits

• Compensation in USD.
• Paid time off (PTO).

Location

• Fully remote work environment.
• Applicants must be available during Eastern Time business hours (9:00 AM–6:00 PM, Monday–Friday).