Legal Administrator

Overview

Remote position with preference given to candidates located within the St. Louis area.

Occasional on-site attendance may be required as business needs dictate for projects, meetings, training, special events, or other business-related activities.

This role supports the day-to-day operations of the Legal Department, with a primary focus on reporting, analytics, technology administration, and financial coordination. Responsibilities include transforming legal matter, spend, and operational data into executive- and Board-ready presentations, reports, and dashboards to support informed decision-making across the organization.

The Legal Administrator works closely with the General Counsel, attorneys, finance partners, IT teams, outside counsel, and legal service providers to help ensure the department operates efficiently and effectively. Success requires strong analytical capabilities, exceptional attention to detail, sound judgment, and the ability to manage multiple priorities and recurring deadlines.

The position also supports legal technology administration, vendor management, budgeting activities, and continuous improvement initiatives to strengthen Legal Department operations.

Responsibilities

• Develop executive- and Board-ready presentations, reports, dashboards, and analytics that support Legal Department goals and strategic decision-making
• Analyze legal matter, spend, and operational data to create meaningful metrics, forecasts, and performance reporting
• Maintain departmental reporting tools, dashboards, templates, and presentation materials to ensure consistency and efficiency
• Administer legal technology platforms, including contract lifecycle management, billing, document management, and records systems
• Partner with attorneys, finance, IT, and business stakeholders to support reporting, system administration, and process improvement initiatives
• Coordinate invoice processing, budget tracking, spend management, and outside counsel billing activities
• Manage relationships with outside law firms and legal service providers, including onboarding, billing coordination, and vendor administration
• Maintain department information repositories, clause libraries, templates, and shared resources
• Support compliance-related activities, departmental training, and recurring reporting cycles
• Identify opportunities to improve processes, reporting capabilities, and operational efficiency

Requirements

• 3+ years of legal administrator experience in a law firm, corporate legal department, or legal operations environment
• Advanced PowerPoint skills with the ability to build polished executive- and Board-level presentations
• Advanced Excel and data analysis skills, including experience developing reports, dashboards, metrics, and financial analyses
• Strong organizational skills with the ability to manage multiple priorities and recurring deadlines
• Experience working with business systems and technology platforms, with the ability to learn new applications quickly
• Strong financial acumen, including experience supporting budgets, invoice processing, or spend tracking
• Excellent written and verbal communication skills
• Exceptional attention to detail and commitment to accuracy

Preferred Qualifications

• Experience with data visualization or business intelligence tools such as Power BI or Tableau
• Experience with legal billing systems, contract lifecycle management (CLM) platforms, or document management systems
• Experience supporting cross-functional teams and business stakeholders
• Experience with vendor management, forecasting, or budget administration

Compensation & Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous paid time off and company holidays
• Paid parental leave
• Life insurance and disability coverage
• Employee assistance program
• Professional development and growth opportunities
• Collaborative, team-oriented work environment

Location

Remote position with preference given to candidates located within the St. Louis area; occasional on-site attendance may be required as business needs dictate.

Work Authorization

Candidates must be legally authorized to work in the United States on a permanent basis. The employer is unable to provide visa sponsorship or employment authorization support now or in the future.