Legal Drafting Senior Coordinator (English/Spanish)

Overview

This role supports the Legal Services department by drafting, reviewing, revising, and improving contracts, grant agreements, policies, procedures, training materials, and other transactional documents used in the jurisdictions where the organization operates. Work is performed under the direction and supervision of a licensed attorney, using approved templates and standards.

The Legal Drafting Senior Coordinator identifies issues for escalation, coordinates with internal stakeholders and local counsel, and supports negotiation, approval, and execution. The role collaborates across multiple regions, including the Americas, Africa, Europe, and Asia.

Professional fluency in English and Spanish (ability to read, write, and discuss complex contractual and business matters in both languages) is required.

Responsibilities

Drafting, Reviewing, and Improving Legal Documents (70%)

• Draft, review, and improve various contracts, grant agreements, and transactional documents for use in jurisdictions where the organization carries out its work, under the direction and supervision of a licensed attorney.
• Coordinate with local counsel in countries where the organization carries out its work.
• Prepare deliverables including:
  • Independent Contractor Agreements
  • Grant and Project-related Agreements
  • Memoranda of Understanding
  • Confidentiality Agreements
  • Employment/Separation Agreements
  • License Agreements
  • Software/SaaS Agreements
  • Cooperation Agreements
  • Lease Agreements
  • Loan Agreements
  • Promissory Notes
  • Construction Agreements
  • Powers of Attorney
  • Waivers
  • Policies and Procedures
  • Training Materials
  • Best Practices
  • Various other agreements and legal documents

Training on Legal Contracts and Grants (20%)

• Prepare and provide staff trainings (under the direction and supervision of a licensed attorney) on grant and contract drafting, review, and negotiation.
• Train Contract Specialists and other staff on matters related to contracts and grant agreements.
• Create, implement, and conduct grant and contract trainings.

Miscellaneous Legal Tasks (10%)

• Assist with maintaining legal templates.
• Assist with developing best practices.
• Review and verify invoices.
• Perform other job-related duties as assigned.

Requirements

• Bachelor’s Degree related to writing, business, and/or the legal field.
• Minimum 6–7 years of substantive experience drafting, reviewing, and improving contracts and grant agreements, including experience handling increasingly complex agreements with substantial independence.
• Professional fluency in English and Spanish, including the ability to read, write, and discuss complex contractual and business matters in both languages.
• Ability to draft, review, and improve contracts and grant agreements in a dynamic, demanding environment.

Preferred Qualifications

• Experience in the legal field (preferred).
• Admission to practice law is not required for this non-attorney position.
• Experience working or volunteering with nonprofit or mission-driven organizations.
• General understanding of 501(c)(3) charities.
• Previous nonprofit experience.

Most Critical Proficiencies

• Exceptional drafting, editing, proofreading, and plain-language communication skills.
• Advanced proficiency with Microsoft Word and experience using organization-approved AI-assisted drafting and document-review tools.
• Exceptional attention to detail and accuracy.
• Ability to manage administrative matters, including grant/contract workflow and database.

Essential Job Functions and Physical Demands

• Frequent in-person, telephonic, and electronic communication (both in the US and internationally).
• Interact and communicate professionally and effectively with a diverse group of individuals from various cultures.
• Maintain a flexible schedule to accommodate time zone differences.
• Work under pressure, perform multiple tasks, and manage competing priorities in a rapidly changing environment.
• Work well independently and in teams.
• Manage a large number of projects involving numerous parties.
• Handle sensitive information and maintain confidentiality and discretion.
• Produce and present documents in a well-designed and attractive format.
• May require working at a computer for extended periods.
• Willingness to travel locally and internationally.

Compensation & Benefits

Salary Information

• U.S. salary range: $82,000 to $92,000.
• Placement within the range will be based on the experience and competency level of the candidate.
• Submit a technical writing sample demonstrating legal drafting expertise.

Regional Salary Note

• This is a regional position accepting candidates from the United States, Guatemala, Ecuador, and Mexico.
• The expected range for candidates outside of the U.S. will align to the organization’s pay scales for the individual country the candidate resides in.
• Candidates should share salary expectations in the application.

What Is Offered (U.S. based employees working 30 or more hours per week)

• Health and wellness benefits including Flexible Spending Account and/or Health Saving Account
• Employee assistance program
• 403(b) retirement plan (match 1% employee to 2% employer up to a maximum of 4% match +3% employer discretionary contribution regardless of employee contribution)
• 22 vacation days in addition to 12 statutory and discretionary holidays, and 10 sick days per year
• Employer-paid life insurance and accidental death & dismemberment (AD&D)
• Professional development and annual merit increase opportunities
• Optional critical illness insurance, legal assistance plan, and pet protection
• Additional benefits

Location

This is a regional position accepting candidates from the United States, Guatemala, Ecuador, and Mexico.