Overview
Salary: $5,617.00 - $6,827.00 Monthly
Location: Newport, OR (Remote Only; occasional onsite presence required)
Job Type: Full-Time
Department: City Attorney's Office
Opening Date: 08/16/2026
Closing Date: 10/2/2026 5:00 PM Pacific
The organization is seeking a highly skilled, detail-oriented, and adaptable Paralegal to support the City Attorney’s Office. This position offers nearly 100% remote work, with occasional onsite presence in Newport for meetings, hearings, trainings, and other essential activities. Oregon-based residents preferred.
Applications received by August 31, 2026, will receive first review, but the position will remain open until filled.
Responsibilities
- Conduct comprehensive legal research across case law, legislative history, administrative rules, agency guidance, and city policies.
- Draft, review, and edit complex legal and administrative documents under the supervision of the City Attorney, including pleadings, contracts, leases, ordinances, resolutions, easements, intergovernmental agreements, memoranda, staff reports, and presentations; ensure documents are accurate and properly formatted.
- Serve as a strategic thought partner by analyzing facts, identifying issues, and assisting in developing strategies and legal solutions.
- Support litigation preparation, including filing documents using electronic court filing systems.
- Stay current on relevant laws, regulations, and legal standards impacting city operations.
- Organize and maintain office files; assist with records retention and destruction in compliance with state law and city policy.
- Track and calendar key deadlines, hearings, and events.
- Communicate with city departments, courts, external parties, and the public to coordinate and obtain necessary information.
- Manage billing records and assist with expense tracking and reporting.
- Perform administrative tasks such as scheduling meetings, proofreading, generating reports and spreadsheets, copying, printing, scanning, mailing, and filing.
- Perform other duties as assigned.
Requirements
- Experience working within an Oregon-based public agency or municipal law environment.
- Strong knowledge of legal terminology, procedures, and document formats.
- Demonstrated ability to conduct detailed legal research and synthesize complex information.
- Excellent writing, editing, and proofreading skills with a focus on clarity and accuracy.
- Ability to work independently in a remote environment while maintaining strong communication with the City Attorney’s Office.
- Strong organizational skills and attention to detail, with the ability to manage multiple deadlines and shifting priorities.
- Proven ability to maintain confidentiality and handle sensitive information appropriately.
- Proficiency with legal research tools, electronic filing systems, and standard office software.
- Collaborative mindset and ability to build strong working relationships across departments.
- Flexibility to work occasionally onsite in Newport for required meetings, hearings, trainings, or special projects.
Minimum Qualifications
Any equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities to perform the work. A typical way to obtain the required qualifications would be:
- Associate of Applied Science in Paralegal Studies or Legal Support, Political Science, Public Administration, or related field; AND
- Three (3) years of progressively responsible paralegal, legal assistant, or legal office support experience OR five (5) years of legal office administrative experience.
Knowledge, Skills, and Abilities
- Knowledge of legal research, analysis, and documentation principles and practices, including civil procedure; legal terminology; court filing practices; case file preparation and maintenance; and records retention.
- Strong working knowledge of Microsoft 365 applications (Word, Excel, Outlook, Teams, SharePoint, OneDrive) and/or similar software, case-management databases, and electronic filing systems.
- Professional standards for English, including spelling, punctuation, grammar, and formatting standards for legal correspondence.
- Understanding of Oregon public contracting, public ethics, public meetings, and records law.
- Ability to maintain attorney-client privilege protections and safeguard privileged legal materials.
- Strong research, writing, editing, and proofreading skills; ability to synthesize legal information and prepare summaries for attorney review.
- High accuracy and attention to detail with strong document-management proficiency.
- Ability to interpret and apply laws, rules, regulations, and procedures; exercise sound judgment in following established policies and procedures.
- Effective communication with internal and external stakeholders at all levels.
- Ability to learn and adapt to city processes, policies, and legal systems.
- Ability to prepare written documents that are clear, concise, and legally accurate.
- Ability to manage multiple tasks under deadlines and interruptions in a fast-paced environment.
- Ability to perform essential job functions, including regular and constant attendance.
- Ability to make accurate arithmetic calculations, compose correspondence, and compile and arrange data.
- Ability to operate office equipment and computer-based systems, including word processing, spreadsheet, database applications, and cloud-based systems; ability to type and enter data at a speed necessary for successful job performance.
Preferred Qualifications
- Degree in government, public policy, public administration, political science, legal or related field.
- Certified Paralegal credential (e.g., NALA – CP/ACP or NFPA CRP).
- Experience working within a public agency or municipal law environment.
Compensation & Benefits
Salary: $5,617.00 - $6,827.00 Monthly.
Benefits (summary):
- Excellent Health, Dental, and Vision coverage for you and your family
- Access to City-funded retirement benefits
- Employee Wellness Program with resources to support physical and mental health
- Free Recreation Center and Aquatic Center membership for you and your family
- Plus generous paid leave, training opportunities, and career development
Additional benefit details for non-management staff:
- 12 days a year of paid vacation (non-management exempt level staff includes 18 days a year)
- 12 paid days of sick leave in the first full year of employment
- eleven paid designated holidays and three paid selectable holidays
- medical, vision, and dental insurance coverage (10% employee premium participation)
- City retirement plan with available match
Benefits may vary by contract.
Location & Working Conditions
- Primarily indoors under usual office working conditions.
- May include evening meetings.
- Frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects.
- Mobility required; ability to frequently lift or move materials up to 10 pounds and occasionally lift or move materials up to 40 pounds.
- Manual dexterity and coordination required approximately 60% of the work period while operating computers, keyboards, telephones, and standard office equipment.
Application Information
Open until filled. Applications received by August 31, 2026, will receive first review.
Required application questions include:
- What interest you in this position?
- Describe your background or experience in municipal law, litigation, and administrative support.
- Describe your remote work style.
- List all professional software/applications you are proficient with, including those that facilitate court filings, document management, calendaring, and contract management.
All offers of employment are subject to successful completion of a pre-employment background check, reference checking, and, for safety sensitive positions, drug and alcohol testing.
The organization is an EEO and veteran's preference employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected under state, federal or local law.
For Veterans’ Preference in Public Employment under Oregon law, if requesting preference you must complete the Veteran’s Preference Form and attach a copy of your DD214 / DD215; disabled veterans must also include a copy of their Veteran's Administration benefit summary/award letter.